Contracts Administrator

Wilton, Redcar, North Yorkshire, United Kingdom

Job Reference 1237323

Location Wilton, Redcar, North Yorkshire, United Kingdom

Industry Oil & Gas - Onshore Oil

Function Supply Chain / Purchasing

Job Type Contract

Date Added January 22, 2024

Contracts Administrator

Key Skills: Supply Chain, Procurement
Location: Wilton
Contract: 12 month
Salary / Package: PAYE hourly rate, plus holiday accrual + pension
Timeframe: ASAP

Recruitment Partner: Airswift                Account Manager: Robert Caldwell

Key words: Supply Chain, Procurement & Construction

Our business
As a global leading provider of engineering, procurement and construction management expertise to the energy, chemicals, and resources sectors we are proud to be able to expand our UK team and have partnered with Airswift to support our recruitment plans.

We are currently recruiting for a Contracts Administrator to join our team based in Wilton, Teesside. This is a PAYE contract role for a 12 month period, with rate to be discussed.

What can we offer you
Fantastic opportunity to work within a well-respected EPC company, with excellent rates, plus holiday accrual and hybrid working arrangements available.

Key Responsibilities and background:
The Contracts Administrator will provide Contract Management line expertise in the clients Contracting activities at an experienced level, in accordance with the Project Execution Plan for contracting activities on a Project and Compliance with the client and Customer Business Management Systems for Supply Chain Activities. In addition, the candidate will have experience of the management of the entire procurement process (i.e. throughout the pre-award and post-award periods) for complex engineering construction works.


  • Provides contract management support to the allocated project.
  • Support Contract Manager and contracts team in the administration, in all aspects, of all Construction and Engineering Contractors during the Pre-contract and Post- Contract Administration activities.
  • Prepares and negotiates Non-Disclosure/Confidentiality Agreements.
  • Compiles Solicitation and Expression of Interest Documents.
  • Prepares Market Analysis of the returns.
  • Utilises client project processes and procedures (Knowledge/Requis/CRM).
  • Prepares Prequalification Criteria and Prequalifies Contractors.
  • Compiles Request for Information and Request for Proposal (RFP) / and or Invitation to Tender/Bid (ITT/B) evaluation plans.
  • Initiates and chairs the RFP/ITT/ITB Kick-off meeting.
  • Compiles the Individual Contract Plan for an RFP/ITT/ITB.
  • Expedites input to an RFP/ITT/ITB package and compiles the physical package for review and issue.
  • Performs qualification exercises to select bidders for RFP/ITT/ITB from the Project Bidders List and issues the bidders' list for review and approval.
  • Administers Customer and Company contracting strategy papers.
  • Initiates and chairs RFP RFP/ITT/ITB explanation/clarification meetings/registers and writes and issues consequent minutes.
  • Receives and handles all queries from bidders including co-ordination of discipline response to queries. Indicates distribution of correspondence.
  • Co-ordinates visits by Bidders to the Project worksite (as appropriate);
  • Facilitates the RFP/ITT/ITB evaluation process; performs Commercial evaluations.
  • Initiates and chairs bid clarification meetings, writes and distributes minutes.
  • Compiles Proposal summaries and award recommendations for approval.
  • Compiles Contract packages for signature.
  • Reports the status of the activities performed.
  • Recommendation for award.
  • Participates in pre-construction kick off meeting; writes and distributes minutes.
  • Utilises client project processes and procedures (Knowledge/Requis/CRM).
  • Receives all correspondence from contractors, initiates distribution and close out.
  • Maintains correspondence, Site Instructions and Contractor change registers.
  • Maintains Securities (Bonds, Performance Guarantees, Insurances, etc.) and tracks for expiry.
  • Either replies to Contractors' correspondence where the subject is solely Contract-related or co-ordinates the. review of and replies to such correspondence with other Customer/departments/disciplines.
  • Provide Contractual interpretation for Project Team.
  • Review and advise Contractual impact of Site Instructions to Construction manager.
  • Liaise with Supervision on the Management and overseeing of TQ’s, NCR’s, Concessions etc.
  • Ensure contractual deliverables are submitted by Contractor in a timely and an acceptable manner.
  • Ensure contractual compliance by Contractor.
  • Attendance and chairs Contractor progress meetings, writes minutes, etc.
  • Attendance and participation in Contractor Trend / early warnings Review Meetings.
  • Administer and reporting through the applicable tools.
  • Raises initial Back charge documentation accruing from work by Contractors.
  • Reviews all requests for compensation for extra work from Contractors and co-ordinate their further review and approval.
  • Raises regular Contract Amendments for inclusion in the Contract Price of approved changes.
  • Reviews Contractors' applications and invoices for Contract compliance and co-ordinates the review by other disciplines/departments.
  • Participates in Risk review meetings.
  • Co-ordinates the process of Contractor Performance Evaluation.
  • Performs all work at the direction of the Consultant and Customer Contracts Management, needed to address and settle claims from Contractors.
  • Receives Contractors' Notices of Completion and co-ordinates the issue of Notices of Acceptance/Rejection in reply
  • Performs close-out of Contracts.
  • Performs line reporting to Company Contracts Manager concerning the financial Status of contracts.
  • Complies with all necessary Project Contract documentation and files for handover to Customer.
  • Closes out security documentation.
  • Reviewing the work of other team members, as required.

Critical Skills & Personal Attributes:
  • Degree in Quantity Surveying or Law.
  • Technical College or Business School qualification.
  • Associate Member of Recognised Institution preferred.
  • Other qualifications in a related Procurement discipline.
  • The ability to communicate effectively in writing.
  • Able to cope with high impact environments.
  • The ability to convey arguments and propositions in personal relationships.
  • Experience in the Energy Chemicals Resources sector.
  • Involvement in commercial Work Practices.
  • Experience of working for periods without supervision.
  • Experienced in client and contracting organisations in the Energy Chemicals Resources sector with experience of Supply Chain Management activities.
  • Experience in modern Contract administration within complex, multi-functional organisations/project environments.
  • Understanding of commercial, contractual and financial project drivers.
  • Understanding of commercial contracting strategies within an engineering environment.contractual/legal knowledge.
  • Experience in preparing and negotiating the legal and commercial aspects of sizeable construction contracts particularly Lump Sum.
  • Ideally experience of the various forms of dispute resolution.
  • Working knowledge of applicable industry standard forms of contract typically FIDIC, NEC, IChemE and GCWorks.

The next step
We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not ‘tick all the boxes’, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift, and the account manager, Robert Caldwell.


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