Contracts Specialist

Houston, Texas, United States

Job Reference 1241983

Location Houston, Texas, United States

Industry Oil & Gas - LNG

Function Administration

Job Type Contract

Date Added June 20, 2024

Airswift is looking for a Contracts Specialist to work with a major LNG Client in Houston, TX, for an initial 1-year assignment.

Primary Purpose
Responsible for the management and administration of complex contracts for the design, engineering, procurement, construction, and commissioning for large-scale capital projects (typically >$1B). Provides guidance on contract terms, tracking commercial issues, monitoring contract obligations, and drafting formal correspondence. Partners with various functions to gather, understand, and document project status and information and develop risk mitigation strategies for the Owner. Utilizes standardized processes and tools to ensure contract compliance, and commercial know-how to guide the organization in strategic administration of the contracts while demonstrating strong customer service for the project team. 
Duties and Responsibilities
     Responsibilities    Estimated % of Time
•    Aid in negotiating contract terms, pricing, payment schedules and change orders to ensure that the agreement(s) with vendors/suppliers are commercially advantageous. Prepare negotiation plan to include supporting documentation prior to negotiation.    10%
•    Administer complex contracts and responsible for managing contract obligations. Works cross-functionally to track and expedite the completion of Owner obligations using company developed tools and templates and coordinates with various functions to track and expedite the completion of contractor obligations.    20%
•    Review, advise, and train the project team on prime contracts and subcontracts requirements. Monitor contract compliance to ensure that all legal and contractual matters are addressed efficiently and promptly.    20%
•    Provide life cycle support of the agreement to include change management and contract close-out. Draft change orders and amendments, contract terms, pricing and payment schedules, gathers signatures, and records changes into contract management tools. Perform audits of contract documents to ensure compliance, tracks contract performance against commitments, and compliance to project policies and procedures. Support the verification of completion certificates and documenting project and contract close-out.    10%
•    Lead and participate in key meetings to accurately document discussions, events, actions, and resolutions, as well as draft white papers and strategic recommendations, and create tools for analyzing and tracking of contractor activities, notices, and claims.    10%
•    Draft formal correspondence such as notices, letters and responses to the contractor’s inquiries.    10%
•    Liaise with legal, insurance, risk and tax departments and contractors to develop and administer insurance and tax requirements for specific projects, regions, or financing needs.    5%
•    Develop and integrate contract management tools, templates, methods and processes. Using tools and templates, prepares and disseminates information regarding contract status, compliance, modifications, etc. Assist in developing and maintaining the contract databases, logs, dashboards, and manage the SharePoint contract document repository.    5%
•    Research current regional and global events, including any events related to public policies, health and safety, seismic and weather threats to relevant region or job site, or governmental tariff risks to understand potential risks and impacts to the Owner. Tracks issues and drafts memoranda to document events and risk mitigation activities.    5%
•    Performs other duties as assigned (no more than 5% of duties).    5% 
Fiscal/Budget Responsibilities 
Education Level    Major/Description    Required/ Preferred
Bachelor's Degree    Business, Law, Finance, or Supply Chain or an equivalent combination of education, training and experience.    Required 
Years of Experience    Details    Required/ Preferred
8+    In a comparable contracts administration or contracts management role within the energy sector or on complex capital construction projects.    Required
     Experience with dispute resolution, claims management, contracting, procurement, supply chain management, and commercial legal experience.    Preferred
     Experience with LNG or complex high value construction projects    Preferred
     Experience with day-to-day management of high-volume contract-related inquiries and change management    Preferred
     Experience in EPC contracting and familiarity with various contract delivery methods such as LSTK, GMP, Cost-Plus, etc.    Preferred
     Experience with develop training materials and delivering training to internal clients.    Preferred 
Knowledge, Skills and Abilities
Description    Proficiency
Knowledge of general corporate business practices, government and commercial contracting regulations and principles, subcontracting practices, and accounting and finance principles.              Advanced
Knowledge of contracting strategies.     
Contract negotiation skills.    Advanced
Listening skills and ability to document events, details and meetings.    Intermediate
Interpersonal, problem-solving and verbal and written communication skills.    Advanced
Analytical and mathematical skills.     
Ability to work independently with little supervision and ability to provide consultation to other members of the project team.    Intermediate
Computer skills including working knowledge of spreadsheets, word processing and database software packages, internet applications and/or company specific computer applications    Intermediate 
Licenses and Certifications
Enter License/Certifications    Required/ Preferred
Project Management Professional (PMP)    Preferred
Certified Professional in Supply Management (CPSM)    Preferred
Certified Federal Contracts Manager (CFCM)    Preferred
Certified Commercial Contract Manager (CCCM)    Preferred
Certified Professional Contract Manager (CPCM)    Preferred
Certified Project Master (CPM)    Preferred

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