- Responsible for managing TRACK software application
- This role involves collaborating with supply chain, contract management team, execution team, planning, finance, security, Telecom, IT, Contractor personnel, budget holders, TRACK vendor, etc, while sharing best practices.
- Actively identifies issues and resolve them based on priorities set.
- Ensure timely payments to Contractors which are processed via TRACK.
- The incumbent will have to process and access to Competitively Sensitive Information (CSI) and is responsible to protect the confidentiality of the information.
Roles and Responsibilities:- Acts as the focal point and one stop solution provider for all TRACK software related issues
- Oversee all activities of the contractor management process, per the standards established by the company.
- Follow standardized nomenclature of skill/groups/types/items, etc as determined by the business process.
- Coordinate the activities of all Contractor Timekeepers to assure the system functions properly at all times and to maintain the integrity of the data.
- Provide training and assistance to Supervisors/Approvers and contractor timekeepers and resolve questions and issues.
- Manage labor, equipment, and material rates (along with other charges such as per diem and meal allowance) within Track to guarantee most up to date contractual compliance.
- Create/Assign/Unassign schedules and pay formulas per business requirements aligned with Contracts.
- Manage and analyze activity for labor resources. Ensure badge events flow in an IN/OUT order within Track.
- Ensure each contractor resource has a skill along with badge events, schedule and pay formula assigned within Track for proper calculations of net billable hours.
- Manage override requests within Track.
- Manage and analyze the daily business process and Timesheet Central within Track to confirm timesheet charges properly post in ERP.
- Manage user accounts/profiles and report filters within the Track Admin Security Application.
- Audit contractor Track compliance for reporting timeliness, due date compliance and error corrections. Ensure the Contractor Timekeepers are following the standards/expectations that have been established.
- Submit/maintain follow-up with Management Controls, Inc. support at helpdesk, as needed, per company standards.
- Maintain document files which are auditable.
- Work with Maintenance Cost Analyst, Accounts Payable, Maintenance Supervision and all other departments to resolve Track issues relating to ERP.
- Run regular reports from TRACK and SAP and ensure timely payments are sent to Contractors.
- Communicate and work with Plant Security to resolve badge issues affecting Track entries using ACS for verification as needed.
- Train contractor timekeepers and management in proper Track usage for general maintenance and large projects
- Run reports weekly at a minimum regarding unallocated hours and unauthorized charges.
- Ensure confidentiality of all Competitively sensitive information is protected.
- Provide reports on KPIs and value realized for the Business and any other custom reports as required.
- Perform any other tasks as required by Client
- Responsible for managing TRACK software application
- This role involves collaborating with supply chain, contract management team, execution team, planning, finance, security, Telecom, IT, Contractor personnel, budget holders, TRACK vendor, etc, while sharing best practices.
- Actively identifies issues and resolve them based on priorities set.
- Ensure timely payments to Contractors which are processed via TRACK.
- The incumbent will have to process and access to Competitively Sensitive Information (CSI) and is responsible to protect the confidentiality of the information.
Roles and Responsibilities:
- Acts as the focal point and one stop solution provider for all TRACK software related issues
- Oversee all activities of the contractor management process, per the standards established by the company.
- Follow standardized nomenclature of skill/groups/types/items, etc as determined by the business process.
- Coordinate the activities of all Contractor Timekeepers to assure the system functions properly at all times and to maintain the integrity of the data.
- Provide training and assistance to Supervisors/Approvers and contractor timekeepers and resolve questions and issues.
- Manage labor, equipment, and material rates (along with other charges such as per diem and meal allowance) within Track to guarantee most up to date contractual compliance.
- Create/Assign/Unassign schedules and pay formulas per business requirements aligned with Contracts.
- Manage and analyze activity for labor resources. Ensure badge events flow in an IN/OUT order within Track.
- Ensure each contractor resource has a skill along with badge events, schedule and pay formula assigned within Track for proper calculations of net billable hours.
- Manage override requests within Track.
- Manage and analyze the daily business process and Timesheet Central within Track to confirm timesheet charges properly post in ERP.
- Manage user accounts/profiles and report filters within the Track Admin Security Application.
- Audit contractor Track compliance for reporting timeliness, due date compliance and error corrections. Ensure the Contractor Timekeepers are following the standards/expectations that have been established.
- Submit/maintain follow-up with Management Controls, Inc. support at helpdesk, as needed, per company standards.
- Maintain document files which are auditable.
- Work with Maintenance Cost Analyst, Accounts Payable, Maintenance Supervision and all other departments to resolve Track issues relating to ERP.
- Run regular reports from TRACK and SAP and ensure timely payments are sent to Contractors.
- Communicate and work with Plant Security to resolve badge issues affecting Track entries using ACS for verification as needed.
- Train contractor timekeepers and management in proper Track usage for general maintenance and large projects
- Run reports weekly at a minimum regarding unallocated hours and unauthorized charges.
- Ensure confidentiality of all Competitively sensitive information is protected.
- Provide reports on KPIs and value realized for the Business and any other custom reports as required.
- Perform any other tasks as required by Client
