Document Control Administrator II

Ferndale, Washington, United States

Job Reference 1240730

Location Ferndale, Washington, United States

Industry Oil & Gas - Downstream

Function Document Control

Job Type Contract

Date Added April 3, 2024

Our client, a major company in the energy sector, is seeking a Document Control Administrator to work within their facilities located in Ferndale, WA for a 12-months contract.

Responsibilities:
  • Assist with set-up, close-out, and archiving of project files in electronic repositories
  • Load updated project and engineering documents and drawings to document repository
  • Issue IFA (Issued for Approval) and IFC (Issued for Construction) work Packages
  • Print 11 x 17 Project Binders for Project Engineers
  • Update hard-copy volumes when documents are revised
  • Print charts and drawings on large format plotter
  • Edit Visio files as requested (Safety Plot Plans)
  • Scan and file documents in appropriate electronic repository
  • Maintain all documents according to records retention policy
  • Send documents via certified mail using in-house mailing equipment
  • Provide assistance operating and maintaining copy machines and printers in document control area – generate Service Desk tickets as neede
  • Other duties as assigned
Requirements:
  • Proficiency in all MS Office applications.
  • Strong organizational skills, self-motivated and decisive – must be detailed oriente
  • Ability to work independently and with a variety of personalities
  • Ability to multi-task and prioritize requests
  • Strong communication skills; both verbal and written.
Preferred Skills:
  • 3 - 5 years’ experience with project documentation.
  • Experience with project document control systems.
  • An understanding of engineering drawings and equipment documentation.
  • Knowledge of SAP - DMS an asset.
  • Experience in an engineering or refinery environment a plus.
Working Environment/Physical Demands:
  • Walk and carry to drawings to engineering trailers
  • Ability to lift 20 lb. document boxes and stack
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