Document Control Coordinator

Saint Quentin en Yvelines, France

Job Reference 1240970

Location Saint Quentin en Yvelines, France

Industry Oil & Gas - Offshore Oil

Function Document Control

Job Type Contract

Date Added April 2, 2024

Document Control Coordinator
Airswift is seeking a Document Control Coordinator to work on an  assignment in Paris with an major O&G Company. 
  • Start :  ASAP 
  • Location : 78  (EPCI contractor Office)
  • Project : LAPA  / subsea EPCI project team.

Brief Job Overview
Document Control Coordinator services is in charge of managing all the technical and contract information of the Project (technical documentation, interfaces, technical queries, Deviation requests, MOM, reports, communications, etc.). The services will promote the use of the Document Management system within the team and shall interface, internally, with the technical teams (engineering, quality, interfaces) and with the document control coordinators of CONTRACTOR teams.

Main services activities:
  • Services of Document Controller of the Company Project, based in Paris with the engineering team.
  • In line with the Group Standards (in particular the CR EP PJC 004), ensure the Electronic Data Management System is properly working within the Project and implement the software means to achieve high standard quality electronic information storage.
  • Define and implement the storage workflow of every validated document. Ensure this workflow to make any document available to every user, as per matrix of distribution.
  • Matrix of distribution to be kept up to date, implementing any new document, in conjunction with the Technical requirements (Engineering manager, quality leader, interface leader, etc.).
  • Ensure the required support to users in order the document review is done in due time.
  • Ensure specific trainings (new modules, new versions, etc.) for any user and for new comers, with the support, whenever required, of the New Prodom support Team (from HQs).
  • Lead the exchanges with the Contractors, subcontractors and suppliers, whenever required, to ensure compliance with the DCC procedures and EMDS use.
  • Have a proactive attitude towards the information issuers in order to prepare the recovery/circulation of the information.
  • Monitor progress/deviations of Contractors performance and alert Project Team.
  • Have an interface with the Planning & Reporting Engineer for reporting support.
  • Issue a regular (weekly) reporting (KPIs as per requirement from Project Management) and issue the inputs for the Monthly Report.
  • Ensure interface with the Company project team Document Control Coordinator.
  • In relationship with the IT Department, define and implement the Asset Data set backup strategy. Control that the regular backups are correctly done.
  • Work proactively to extend the good practices of the Document Management to all teams and new members.


Professional experience: Experience in Oil & Gas business: successful Doc Controller services on an EPCI Project.

Technical competencies: Excellent knowledge of Electronic Document Management System (EDMS). Expertise of New ProDom (PIMS) and Company Referential (CR EP PJC 004, GS EP PJC 701, GS EP PJC 702, GM EP EXP 044). Advanced knowledge of data processing (preferably access) to generate statistics, KPIs relative to DCC process

Behavioral competencies: Rigorous, clear organization capacities, good communication skills, networking.
Autonomy in work organization, high pro-activity.

Other competencies: Proficient in English.
English is used throughout the project. French language is an advantage.

Summary on Airswift
Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients. With over 800 employees and 6,000 contractors operating in over 50 countries, our geographical reach and pool of talent available is unmatched in the industry.

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