Document Controller

Port Moresby, NCD, Papua New Guinea

Job Reference 1193868

Location Port Moresby, NCD, Papua New Guinea

Industry Oil & Gas - LNG

Function Document Control

Job Type Contract

Date Added September 10, 2023

Our client, a major oil and gas operator in Papua New Guinea, is looking for a Document Controller to join their team in Port Moresby on a contract basis.  

Job Dimensions
  • Primary responsibility is to manage and control the flow of documents within an organization. Ensure that all documents are properly categorized, stored, and accessible to the relevant personnel.
  • Document Controller role is crucial in maintaining accurate and up-to-date documentation, supporting efficient workflow processes, and ensuring compliance with regulatory requirements.

Activities
Document Management:
  • Develop and implement document control procedures to ensure effective document management.
  • Establish document control processes, including document creation, review, approval, distribution, and archiving.
  • Administrate Company Management System.
  • Classify and categorize documents according to established standards and ensure appropriate access permissions: soft and hard copies.
Document Control Processes:
  • Receive, register, and log incoming and outgoing documents, ensuring accuracy and completeness of information.
  • Coordinate document review and approval processes, tracking progress and ensuring timely completion.
  • Collaborate with cross-functional teams to resolve document-related issues, discrepancies, or non-compliance.
Documentation Accuracy and Integrity:
  • Perform regular audits to ensure document accuracy, completeness, and adherence to established standards.
  • Monitor and enforce document naming conventions, formatting, and version control to maintain data integrity.
  • Implement measures to safeguard confidential and sensitive documents from unauthorized access or loss.
Collaboration and Communication:
  • Collaborate with various stakeholders, including project management, to understand document requirements and priorities.
  • Provide guidance and support to employees on document control procedures and CMS.
  • Facilitate effective information exchange by distributing documents to appropriate personnel in a timely manner.
Continuous Improvement:
  • Identify opportunities for process improvement and efficiency enhancement in document control practices.
  • Stay updated on industry trends, best practices, and regulatory requirements related to document management.
  • Recommend and implement software tools or technologies to streamline document control activities.
Context and environment
  • Operating the second LNG project for Papua New Guinea
  • Compliance with IFC Performance standards for all Papua LNG project related activities is mandatory
Accountabilities
  • Efficiently manage all aspects of document control, including creation, revision, distribution, and archiving of documents, ensuring accuracy, completeness, and compliance with Company standards and procedures.
Required Qualifications / Experience
  • Bachelor's degree in a relevant field or equivalent work experience. 
  • Proven experience as a Document Controller or in a similar role, preferably in Energy industry.
  • In-depth knowledge of document control principles, standards, and best practices.
  • Familiarity with Company Document Management systems and software tools.
  • Strong attention to detail and excellent organizational skills.
  • Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
  • Effective communication and interpersonal skills to collaborate with diverse teams.
  • Proficient in using productivity tools such as Microsoft Office Suite. 
  • Understanding of data security and confidentiality principles.
  • Continuous learning mindset and willingness to adapt to evolving technologies and processes.
Applications close Thursday 14th September 2023. Please note that only shortlisted candidates will be contacted. If you don't hear from us after two weeks of the closing date, please consider your application unsuccessful for this role. We will however, keep your profile within our database for future reference.
 
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