Document Controller

Rome, Italy

Job Reference 1243002

Location Rome, Italy

Industry Process - Chemicals

Function Document Control

Job Type Contract

Date Added May 8, 2024

Airswift is searching for a Document Controller to join our client in Italy!
Location: Rome
Probable Start Date: 20/05
Contract Length: Until October 2025
- Must have the right to work in Italy.

The Document Controller performs document control, organize, administrate and plan duties for the project. He or she is the first line of contact for document enquiries, internal and external.


Responsibilities and Duties
  • Control, file, log and keep up to date status records of all project communications and technical documentation via an electronic/web based document management system (specify system) for remote access.
  • Receive, check, classify, categorize, register and store all documents.
  • Quality check all documents in accordance with project/client requirement.
  • Develop and create various document folders and organize these to easily searchable and accessible libraries.
  • Issue internal distribution checks within review cycles time then returning comments to the originator.
  • Develop and issue overdue document reports.
    Implement and maintain established documentation procedures.
  • Use version control to ensure transparency of document history and revision.
  • Provide safe storage and retrieval of project documentation both hardcopy and electronic format.
  • Adherence to project document control procedures and compliance with company’s confidentiality and audit protocols.
Requirements
  • BSc Engineering or Business discipline. 
  • 5 years of experience
  • Familiar with development and administration of engineering, procurement and construction contracts in the petroleum or related industry.
  • Familiarity with auditing, accounting, and contracting techniques and procedures is desirable. 
  • A high level of fluency in oral and written English is essential.
  • Good knowledge of Microsoft Office (Outlook, Word, Excel & Power Point), 
  • Good knowledge of the document management system used by the host company
  • Knowledge of SAP desirable
  • Good knowledge of SharePoint. (also depends on the project) 
  • Excellent Organization skills
  • Communicating openly & effectively
  • Excellence/ Drive for results
  • Customer Services Oriented
  • Dependability / Commitment & reliability
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