Document Management Technician

Calgary, Alberta, Canada

Job Reference 1243258

Location Calgary, Alberta, Canada

Industry Oil & Gas - Midstream

Function Document Control

Job Type Contract

Date Added May 14, 2024

Airswift is seeking a Document Management Technician to work for a major Oil & Gas client on a 1-year contract with the possibility of being extended. This role will support their operations in Calgary, AB.

This role provides support for all Canadian Thermal Upstream projects in all stages of the Document Management Lifecycle as well as supports all CVE and EP staff with any Document Management questions. Follow and enforce Document Management governing documents to quality check engineering and vendor document deliverables, support construction management team requirements, and ensure as-built and handover requirements are met at project closeout.
The person best suited for this job will have excellent attention to detail, strong time management, organization, and communication skills. This person will be able to collaborate respectfully with others, as well as work well independently, and be able to troubleshoot and problem-solve effectively. They will actively recognize areas of improvement and understand how change within Document Management impacts our business partners, with whom they have built relationships and networks with.

Responsibilities

• Support all Canadian Thermal Upstream projects in all stages of the Document Management (DM) Lifecycle, partnering with both internal project engineers and external engineering firm’s project teams for Operations Projects.
• Provide support for Calgary and Canadian Thermal Upstream Field staff with any Document Management related questions
• Follow Document Management governing documents to perform all aspects of the job function
• Enforce Document Management standards and procedures to ensure high quality and integrity of engineering documents

Deliverables

• Quality control of engineering and vendor document deliverables
• Document and drawing revision control
• CWP and FCN tracking, control, and distribution
• Construction turnover management
• Project Master Stick File management
• Project closeout
• Other general document management duties

Qualifications

• Experience with Electronic Document Management Systems
• Minimum 5 years of experience as a Document Controller in the Oil & Gas industry, either Owner-Operator or EP experience
• Experience with SharePoint, SAP, Livelink, Content Server, MS Word, Excel, Access, Adobe Acrobat and McLaren Work Manager.
• Experience with AutoCAD and Bluebeam is an asset but not mandatory
• Excellent attention to detail and organizational skills
• Clear understanding of the differences between engineering disciplines and different types of technical documents and metadata being managed

Competencies

• Communicates in a clear and concise manner to provide clear instruction to EPs and CVE staff to ensure high quality and integrity of engineering documents
• Uses respectful language and behaviour
• Actively listens and questions to ensure mutual understanding
• Able to interpret instructions clearly and ask questions when required
• Acts in a trustworthy and reliable manner
• Works collaboratively within teams to achieve common goals.
• Demonstrates a level of knowledge, skill, and expertise appropriate for the role by understanding and supporting the full engineering document management lifecycle of a project, including revision control, engineering change management, interpreting engineering drawings and changes, vendor data management, interpreting vendor data and changes, construction turnover management, and as-building
• Follows established standards, procedures, and corporate processes
• Understands how their work fits within the business and how changes to existing DM processes impact our business partners.
• Clear understanding of the differences between engineering disciplines and a basic understanding of different types of engineering drawings and documents


Work Schedule

• Monday to Friday, 8-hour shifts, 40 hours/week – possibility to choose 1 day to work from home, either Mondays or Fridays.
 
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