Engineering Procurement Oversight Advisor

Calgary, Alberta, Canada

Job Reference 1243038

Location Calgary, Alberta, Canada

Industry Oil & Gas - Midstream

Function Engineering & Design

Job Type Contract

Date Added May 8, 2024

Airswift is seeking an Engineering Procurement Oversight Advisor to work for a major Oil & Gas client on an 18-month contract. This role will support their operations in Calgary, AB.

Responsibilities

• Manage Company’s procurement functions within multiple Engineering & Procurement (EP) firms per the Company’s EP Oversight Responsibility Matrix
• Establish procurement plans/strategy documents and ensure EP Procurement group adheres to timelines & deliverables.
• Ensure that all Company’s procurement practices and procedures are adhered to for all EP procurement activities being executed on behalf of the Company.
• Responsible for maintaining standard and consistent procurement processes and templates with all EP Procurement groups executing work on behalf of the Company.
• Identify and advise any potential procurement risks (cost and schedule), both with the EP and the Company’s Project Management Team
• Advise, review, and approve documents such as Project Procurement Plans/Strategies, Bid Lists, Bid Waivers, and Commercial Bid Tabulations that EPs prepare.
• Attend all Procurement status update meetings at the EP with the Company Project Management Team
• Facilitate communication between SCM, project management, and/or supplier to support resolution of Purchase Order issues/concerns.
• Provide guidance and leadership to EP Procurement teams, where necessary, during negotiations with selected suppliers to procure materials/services.
• Assist Company’s Project Management Teams, where necessary, during negotiations with selected suppliers to procure materials/services.
• Maintain positive relationships with suppliers while challenging and motivating them to optimize service outcomes and ensuring Purchase Orders are actively managed throughout their lifecycle
• Work collaboratively with team and stakeholders to deliver required outcomes in accordance with schedule.
• Research and establish communication with potential new suppliers, including shop visits, audits, and enrollment support.
• Assist in the resolution of escalated issues involving suppliers (warranty claims, back-charges),
• Create contracts to Engineering Firms for specific projects along with contract administration as required, ensuring all contracts are executed per defined approval limits and Company’s Policies
• Work collaboratively with team and stakeholders to deliver required outcomes in accordance with schedule.
• Work closely with Company’s legal department to manage the negotiation of Purchase Order Terms and Conditions
• Work closely with Company’s accounting groups to facilitate/support any invoicing and payment issues with Suppliers (OpenInvoice)

Qualifications

• 3+ years of experience in Supply Chain
• Experience purchasing goods/materials such as pipe, valves, fittings, E&I material, packaged/fabricated equipment (i.e., modules), pumps, vessels, buildings, spooling, structural steel
• Experienced in Change Management, Claim Management, Risk Management, and Financial Management activities
• Strong working knowledge of ERP SAP
• Prior direct experience with Projects within the Oil & Gas Industry
• Strong understanding of pre-award (RFx) through to post-award processes for procuring material/goods
• Strong drive for results whilst ensuring safe and quality performance by contractors.
• MS Office applications experience
• Ability to travel within Calgary
• Post-secondary education or SCMP certification or degree would be considered an asset
• Previous experience working for an Engineering Firm would be considered an asset.

Work Schedule

• Monday to Friday, 8-hour shifts, 40 hours/week – possibility to choose 1 day to work from home, either Mondays or Fridays.
 
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