Airswift has been tasked by one of our key clients to seek an Engineering Secretary to join them in Nanterre, FR on a 3-months contract.
Main accountabilities and responsibilities:
• Prepare, transmit and follow up all requests related to the logistics of the IT equipment division, office, etc.
• Welcome and facilitate the integration of new arrivals (hires, service providers and inpatriates)
• Organize travel and enter expense reports in the tool
• Ensure space management (moves, updating plans, simulations, etc.)
• Organize meetings / training
• Ensure the management of employees' and service providers' hours (registration, follow-up, validation, corrections, transfers, etc.)
• Ensure the follow-up of the Division's orders (intra-group / subcontracting)
• Monitor and update the employee CV database
• Update the Division’s intranet site
• Format presentations/surveys (powerpoint, Forms)
• Disseminate various documents (reports, letters, etc.)
• Manage the agenda of the Division management team
• Set up and manage the tools necessary to maintain expertise
• Help develop the HSE culture
• Organization of Team building
• Update organizational charts
• Compile the monthly activity report of the Division
Requirements:
-Knowledge of the Office Pack

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