Engineering Secretary

Nanterre, France

Job Reference 1196493

Location Nanterre, France

Industry Oil & Gas - LNG

Function Project Services

Job Type Contract

Date Added October 27, 2023

Airswift has been tasked by one of our key clients to seek an Engineering Secretary to join them in Nanterre, FR on a 3-months contract.
Main accountabilities and responsibilities:
• Prepare, transmit and follow up all requests related to the logistics of the IT equipment division, office, etc.
• Welcome and facilitate the integration of new arrivals (hires, service providers and inpatriates)
• Organize travel and enter expense reports in the tool
• Ensure space management (moves, updating plans, simulations, etc.)
• Organize meetings / training
• Ensure the management of employees' and service providers' hours (registration, follow-up, validation, corrections, transfers, etc.)
• Ensure the follow-up of the Division's orders (intra-group / subcontracting)
• Monitor and update the employee CV database
• Update the Division’s intranet site
• Format presentations/surveys (powerpoint, Forms)
• Disseminate various documents (reports, letters, etc.)
• Manage the agenda of the Division management team
• Set up and manage the tools necessary to maintain expertise
• Help develop the HSE culture
• Organization of Team building
• Update organizational charts
• Compile the monthly activity report of the Division
Knowledge of the Office Pack

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