Main accountabilities and responsibilities:
- Technical Document Management - coordinate the flow of all documents for review / approval, including technical drawings and specifications
- General Admin support including providing digital and Microsoft suite support (MS Word, Excel, PowerPoint)
- Provide minor purchasing of office stationery, minor office equipment, minor IT desk top equipment, etc.
- Office management: including office allocation, stationery, supplies & equipment support
- Manage induction process for new employees and contractors (including office logistics, access, equipment, building induction, etc.
- Handle communication and event management for internal and external stakeholders, and visitors to the site (i.e., set up of group meetings / peer reviews / town halls)
- Assist in onboard / offboard employees, contractors and secondees
- Coordinate with site travel processes using a site-based travel system
- Local site short term housing and transportation coordination*
- Minimum 5 years’ experience in administration function
- Proficient in Microsoft Office suite and digital applications
- Strong organization, communication, leadership, and teamwork skills.
