Graduate Procurement Contract Specialist

The Hague , Netherlands

Job Reference 1238484

Location The Hague , Netherlands

Industry Renewables - Hydrogen

Function Supply Chain / Purchasing

Job Type Contract

Date Added February 13, 2024

Vacancy Overview

Graduate Procurement Contract Specialist

Airswift is seeking a Graduate Procurement Contract Specialist to work on a 12-month assignment in The Hague with a major Engineering company.

Brief Job Overview
Airswift is proud to partner with a leading engineering company, who are seeking recent graduate to operate as a Procurement Contract Specialist support their work on a series of exciting hydrogen projects.

The general purpose of this role is gathering and compiling data essential to the administration of contracts, providing assistance with the implementation & adherence of contracts administration procedures, coordinating or monitoring the completion of administrative tasks and supporting the implementation & use of client’s CRM on the projects.
Job Responsibilities
  • Administers the entire bid process and performs overall contract administration.
  • Prepares contracts, issues solicitation instruments e.g. Requests for Proposals (RFP) for professional services, construction services and other support services; and works with departments to ensure requirements are clear and understood, gather data and specifications and assist in resolving problems and complaints.
  • Gathers data from market research of potential contractors.
  • Attends and supports pre-proposal/pre-bid conferences.
  • Participates in and /or conducts proposal preparation.
  • Maintains and updates records in compliance with the project/Client functional requirements and guidelines; and organizes the distribution or distributes contract documents to parties of interest and upon request.
  • Coordinates the contracting activities pre-award for an assigned project:
    • Could assist in development of Project Contracting Plan,
    • Could assist in development of Project Contracting procedures,
    • Could assist in manhour estimates in resource planning,
    • Could participate in package strategy meeting,
    • Could assist in preparation of Individual Contract Plans,
    • Sourcing and qualification of bidders,
    • Could assist in the negotiation of Contracts and changes,
    • Prepare and issue Contract documents.
    • Coordinates the contracting activities post-award for an assigned project:
    • Administrate contracts per procedures,
    • Could assist in identifying & advising project and supply management of (commercial) risks,
    • Could assist in handling claims and disputes,
    • Monitor contractor performance and delivery of services to meet objectives.
  • Identify, solicit and select reliable contractors to supply/install consultancy, specialty and construction services to support project execution.
  • Receives invoices and provide agreed approvals and supporting documentation for payment of invoices in a timely manner to ensure payments are made in accordance with specified contract payment terms such that the required services to the client and its Customers is delivered.

Job requisites and experience
  • Bachelor's degree or equivalent qualification in a related field or discipline, OR, relevant field experience- typically two to four years of increasingly responsible field experience.
  • Effective communication skills
  • Able to plan own work and accomplish varied and complex tasks with the ability to discover issues and recommend solutions.
  • Fluent written and verbal English and Dutch language
  • Be able to clearly communicate ideas and concepts, with attention to detail without being bogged down in unnecessary complexities
  • Understanding of relevant ICT systems, processes and tools relating to the function- particularly but not exclusively advanced understanding of Microsoft Word and Excel
  • Track record in the preparation and/or understanding of Scope of Work packages and it’s related deliverables, compiling of Service Agreements and Construction Contract Packages is beneficial
  • MUST BE available for secondment (construction- or other site away from home) for a minimum of 3 days a week. This will be in the Netherlands and/or it’s neighbouring countries.
  • Negotiation and contract interpretation experience

If this sounds suitable for you, apply today!

Summary on Airswift
Airswift is an international workforce solutions provider within the energy, process, and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients. With over 800 employees and 7,000 contractors operating in over 50 countries, our geographical reach and pool of talent available is unmatched in the industry.



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