Vacancy Overview

Lead Document Control
 

• Correspondence and Review/approval activities on Company Onshore Project. Responsible for administration and implementation of EDMS (Project Information Management System), and Distribution Matrix. Maintains the integrity of Information Management procedures via approved System templates and metadata, including documentation workflow and storage of technical project data and documentation both hardcopy and electronic. Ensure Project Information Handover (PIH) compliance for handover of documentation for operations. Responsible for ensuring that project documentation flows between locations and departments (PMT and EPC Contractor) according to approved plans and procedures during all phases of project execution.

• Diploma in Computer Science, Library Services, Engineering or equivalent
• 10 years’ document control experience preferably in a technical project environment together with archiving experience within the oil and gas industry.
• Excellent skills in written and spoken English.
• Strong communication and interpersonal skills.
• Strong computer skills and understanding of engineering and IT terminology.
• Good organizational and attention to detail skills.
• Proficient in document control and databases.

• Administration and implementation of EDMS (Project Information Management System) to the PMT.
• Coordinate all Company Onshore Project documentation in, ensuring the maintenance of files represents accurate and up to date information.
• Ensure system templates are effectively deployed on the Project.
• Oversee receipt and distribution of documents received by transmittal from the EPC Contractor’s Document Controller for correctness and completeness ensuring alignment with System templates, metadata, and Document Distribution Matrix (DDM).
• Conduct distribution via Company EDMS to appropriate personnel to action as required in accordance with Project Management Team (PMT) requirements and ensure timely follow up on open and overdue document reviews in accordance with PMT requirements.
• Process document number requests from Contractor’s Document Controller and coordinate the issuance of the same with Operation Technical Documentation team.
• Support the PMT in all matters related to technical documentation and correspondence ensuring alignment and understanding on information management requirements to meet Company’s expectations at final handover and project close-out.
• Support Head of Information Management to review all project related documentation processes ensuring these support end user requirements. Identify and recommend process improvements as necessary.
• Coordinate the Electronic Library System activities ensuring letters, Minutes of Meeting, Record of Conversation, Internal Memorandum and Contractor’s Circulars are accurately recorded.
• Control archive security, location planning and space optimization ensuring the requisite balance between onsite and offsite storage for easy access and retrieval of data and documentation is achieved.Support the Project Information Handover (PIH) process for Company Onshore Project ensuring data and documentation is available to all relevant parties within agreed parameters.
• Coordinate with operation Facilities management and IT to maintain and accurate TAG register.