LEMs Administrator

Fort Saskatchewan, Alberta, Canada

Job Reference 1245637

Location Fort Saskatchewan, Alberta, Canada

Industry Oil & Gas - Downstream

Function Planning / Scheduling

Job Type Contract

Date Added July 4, 2024

Airswift is seeking a LEMs Administrator to work with one of our clients in the oil and gas industry in Fort Saskatchewan, AB on a 4-month contract.


Accountabilities:
  • Receive and sort timesheets from vendors
  • Verify contractors’ labor hours, material and equipment costs against timesheets and vendor contract details
  • Validation of timesheets against gate swipe access system for any discrepancies
  • Approve validated time in TRACK system for vendor payment
  • Data entry of Non-Track vendors’ labor hours, material and equipment costs into Excel for upload into Forecaster program
  • Identify issues related to timesheets and communicate these with vendor timekeepers or Shell field leads
  • Identify discrepancies based on contracts in place for the Turnaround event and communicate these with Contracting & Procurement (CP) team
  • Work closely with Turnaround Cost Control Team to identify trends
  • Assist with the preparation of daily accruals for vendor time not yet submitted
  • Ad hoc duties as required by TCT Lead Special Challenges:
  • Identifying and resolving issues
  • Reviewing a very large volume of transactions under time constraints
  • Extended working hours during Turnaround execution phase (6 days x 10 hours/day)
  • Careful attention to detail is necessary due to the high need for accuracy

Experience and Qualifications Required:
  • Strong communication skills. Ability to communicate clearly and credibly while demonstrating integrity with Turnaround management team, CP team, external vendors and other relevant stakeholders
  • Accounting knowledge – in relation to understanding and creating accruals and performing reconciliations
  • Strong analytical and problem-solving skills
  • Above average Excel skills and understanding required
  • Previous Turnaround or Energy industry experience would be considered an asset
  • Previous SAP and Adobe Pro experience would be considered an asset
Additional considerations:
Role with be hybrid (due to new ways of working, so will need to be able to have a home office set up). As well, during the Turnaround execution period (beginning of September to end of November), candidate will be required to work 6 days/ week and ~ 10 hrs/ day.

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