Project Administrator

Houston, Texas, United States

Job Reference 1240681

Location Houston, Texas, United States

Industry Oil & Gas - Onshore Oil

Function Project Services

Job Type Contract

Date Added March 27, 2024

Airswift has been tasked by one of our major Oil and Gas clients to seek a Project Administrator to join their team in Houston, TX for a 6 to 9-month assignment with benefits!

  • Provide Administrative Support to Project Manager’s, Team Members, Clients and Subcontractors.
  • Expedite expense reports & invoices.
  • Format documents using MS Office Suite.
  • Help with the weekly, monthly and quarterly reports.
  • Distribute Minutes of Meetings.
  • Mobilization and Demobilization employees.
  • Capture Action Items in SharePoint and updated databases.
  • Coordinated food orders & offsite team building.
  • Setup and monitor project calendars, vacation schedules and distribution list.
  • Set up new employee’s offices and de-mobilizations; worked with HR and Facilities.
  • Maintain calendar, schedules meetings and appointments in MS Teams.
  • Handle travel arrangements (accommodations, transportation and a prepared itinerary).
  • Compile and submit Expense Reports
  • Inventory and order office supplies, plus office equipment.
  • Compose and proofread hiring manager correspondence responses to letters, emails and phone calls.
  • Maintain files in an organized and accessible manner to include updating information, purging files,
  • Manage internal and external communications (between Program team, contractors, field staff, and external customers)
  • Manage and prioritize requests to be completed based on team needs
  • Perform quality reviews of program reports, deliverables, and other documents
  • Develop and maintain Excel spreadsheets to track program data (i.e., consent forms, vehicles, materials, equipment, and staff records)
  • Support office and field Teams with other duties as requested
  • Ability to interact and converse with program contractors and members of the public

  • Associate degree Business Administration and Management
  • 2 or more years as a construction/engineering administrator
  • Proficiency in Microsoft Office Suite (i.e. Word, Excel, Outlook, PowerPoint)
  • Critical thinking and problem solving
  • Ability to adapt quickly to new or changing technologies/situation
  • Construction and/or engineering background

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