Project Administrator / Communications

Perth, Western Australia, Australia

Job Reference 1242733

Location Perth, Western Australia, Australia

Industry Process - Mining & Metals

Function Administration

Job Type Contract

Date Added May 3, 2024

The Opportunity

We are seeking an experienced Project Administrator to work within the renewable fuels project in WA. 

As a Project Administrator, you must have a keen interest in communications, and demonstrated experience in preparing whole of project team briefing (eg townhalls) as well as general effective project communications.


  • Assist the project manager in the development of project management documents such as project budgets, project schedules, scope statements and project plans
  • Execute project management administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents
  • Supervise the project procurement process
  • Meeting with project clients to assess their needs and define project requirements, acceptance criteria and project timelines
  • Coordinate the allocation of project resources to ensure the project team has what’s needed at the right time
  • Assign tasks to team members and help them understand what’s expected from them in terms of project milestones and deliverables
  • Be the liaison between the project team and project clients throughout the project life cycle
  • Help project managers monitor project progress and team members’ performance and provide updates to project stakeholders
  • Schedule stakeholder meetings, document and generate reports
  • Foster cross-team collaboration to help project team members complete project tasks and produce deliverables

About YOU

  • Accreditation or training including secretarial, or office administration qualifications would be preferred.
  • High level of computer proficiency in preparation of documents, presentations and spreadsheets using Microsoft Office software.
  • Must have a keen interest in communications.
  • Must have demonstrated experience in preparing whole of project team briefing (eg townhalls).
  • Must have general effective project communications experience.
  • Effectively manage change to work tasks, environment, and assist others with adapting to change.
  • Able to identify issues, problems, and opportunities, make timely decisions, develop appropriate and innovative solutions; and ask for assistance if required.
  • Excellent verbal and written communication skills, including the ability to convey information to individuals and groups.


Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients. 

With over 1000 employees and 9,000+ contractors operating in over 130 countries, our geographical reach and pool of talent available is unmatched in the industry and the level of experience, exposure and expertise that the organization has is unparalleled.

Only candidates with the right to work in Australia will be considered. (Australia Citizen, PR Holder, or Valid Australia working VISA).

Apply TODAY - Please call Jade +61 08 6318 1183


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