Location: Paris – La Défense
Start Date: ASAP
Duration: 1 year renewable
About our client : The MARSA LNG BUNKERING project will develop in Oman a regional hub for LNG bunkering service to ultimately supply LNG as fuel to marine vessels. The feed gas will come from COMPANY’s equity gas entitlement of Greater Barik field located in Block 10.
Role Overview:
The service holder will be responsible for the day-to-day activities supporting the MARSA LNG Bunkering project Teams, coordinating with our different sites in France and Oman.
Key Responsibilities:
Organisation:
- Ensuring the flow of information.
- Mail management:
- Receiving, sorting, and distributing mail, processing emails, if necessary, electronic, and physical filing plan,
- Editing documents, link with the reprography and distribution department (headquarters, subsidiaries …).
- Preparing, and editing notes, Minutes od Meeting, letters, and documents, collecting and formatting dashboards, graphs, statistics, writing notes and/or correspondence from oral or handwritten instructions, and presentations.
- Managing diaries, organising appointments, meetings, and travel (mission orders, visa requests and expense claims, booking hotels, transport, restaurants, meeting rooms …) for the team members
- Managing the arrival / departure of employees, trainees, apprentices, service providers (office, removals, authorisations, etc...)
- Back up for purchase requests in the SAP system (training will be provided on SAP)
- Management of the Project offices
- Receiving, screening, and transmitting telephone calls
- Registration for training courses, conferences, and seminars.
- Circulation of internal documents (journals, legal documentation, etc.)
- Welcoming visitors and new arrivals
- Updating the Directorate's communication media: intranet site, organisation charts, presentations ...
- Coordinating with the different sites on logistics, HR and project assistance topics (France and Oman)
- Ensuring continuity of service
Requirements:
Professional Experience: +10 in similar Project Assistant positions in the Energy Sector
Education Level / Diploma: BTS / Bachelor Degree / Master
Excellent command of French and English (written and spoken). Arabic will be a plus but is not compulsory.
Good command of MS Office Package (Word, Excel, and Power Point) and the ability to work with numbers (spreadsheets, calculation of percentage, tracking amounts, …)
Soft skills required:
- Time Management and multitasking
- Confidentiality
- Problem solving and pragmatic
- Attention to detail and rigorous
- Customer service abilities and excellent Communication skills
- Flexibility and adaptability
- Organisational skills
Note: Only shortlisted candidates will be contacted for an interview. Thank you for your interest.
