Job responsibilities
- Issue and evaluate Requests for Information and Expressions of Interest
- Prequalify potential suppliers
- Create procurement plans
- Prepare and issue RFQ’s and RFP’s
- Prepare commercial evaluations, participate in clarification meetings and create award recommendations
- Create commitments such as purchase orders, master agreements, work orders and fabrication contracts
- Administrate post-award commitments including Management of Change
- Perform expediting duties when required
- Close out commitments
- Circulate and follow up on approval documents
- Complete scanning, faxing, photocopying, printing, carbon copy orders (mini books, etc.)
- Assist in contractors’ onboarding in Calgary and at site (liaising with project administrators to ensure camp bookings, flight bookings, security check are covered)
- Prepare and edit documents (RFP packages, contract documents for final review)
- Update the project and supply management electronic folders
- Receive bid packages and send mail that needs to go to vendors such as hard copy files, original contract documents, etc.
- Liaise with the Document Control team to obtain necessary documents (missing company standards required for RFP Packages) and check for the most updated version of technical documents
- Complete other miscellaneous administrative duties as required
- Typically 8 to 10 years of related purchasing experience in the Oil and Gas sector with a post-secondary education
- Willingness to perform a dual role (as a Buyer and an Administrative Officer)
- Excellent verbal and written communication skills
- Excellent analytical skills
- Familiarity with and understanding of:
- Procurement and Project Management processes for major projects
- Microsoft Office Suite (primarily Word and Excel)
- ERP systems such as JD Edwards and Maximo
