PT Site Secretary

Zeebrugge, Belgium

Job Reference 1244146

Location Zeebrugge, Belgium

Industry Power - Distribution & Transmission

Function Administration

Job Type Contract

Date Added June 10, 2024

Location: Zeebrugge port area, Belgium
Sector: Decarbonisation
Contract: 12-months

  • Manage field secretarial activities
  • Organise secretarial services ensuring correspondence is distributed, referenced and filed correctly
  • Type notes of meeting and letters making the relevant distribution
  • Give assistance to the team as for as clerical work is concerned
  • Provide site administration services to support the field office in execution of the contract
  • Issue requisitions of office furniture, equipment, and supplies, according to the needs, control their distribution and be responsible for the maintenance of the furniture and equipment
  • Supervise the time recording of site personnel, including production of lateness and absentee reports
  • If required, ensure and manage the safekeeping of the site cash float, and the disbursement of petty cash for minor site expenditure and expenses. Any disbursement requires prior authorisation in accordance with Company and site procedures
  • Ensure that accounting functions are carried out according to the required procedures
  • Receive, register and file of all drawings and engineering data
  • Distribute documents within the construction management team and to subcontractors
  • Assist in the preparation of field progress reports from a document availability point of view
  • Maintain up to date files of procedures, standards, specifications, drawings, requisitions, vendor prints and other technical documentation and maintains up to date control records
  • Obtain documents from the client archives where required and ensures proper distribution.
  • Stationary orders
  • Organization of PPE
  • Organization of IT equipment / installations
  • Making sure al documentation of personnel is ok (social compliance – limosa, A1 document, VCA certificate / equivalent, medical certificate)
  • Management support when in business trip
  • Announcement of visitors at site
  • Local contacts for apartments / hotel bookings
  • Coordination of deliveries and keeping system up to date
  • Bachelor’s degree in Business, Administration or similar
  • Experience with Oil and Gas, or Energy industry
  • Languages: French, Dutch and English Professional Proficiency
  • Excellent organizational skills
  • Excellent communication skills

The next step
We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We provide an agile culture and challenging work opportunities results in a positive work environment. We value equal employment opportunity and are committed to promoting fairness, equality and diversity. We are aware that you may not ‘tick all the boxes’, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift.?

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