Secretary / Personal Assistant

Rome, Italy

Job Reference 1243003

Location Rome, Italy

Industry Process - Chemicals

Function Administration

Job Type Contract

Date Added May 8, 2024

Secretary / Personal assistant 

Location: Rome, Italy

Contract duration: Until September 25
Schedule: Monday - Friday
Recruitment partner: Airswift
Airswift recruiter: Ariane Lima

Key Words: Microsoft Office, SAP, Human Resources, Communication, Organization, Dependability, Commitment and Reliability

Our Company

We are one of the world's largest integrated energy and chemicals companies, creating value across the hydrocarbon chain, and delivering societal and economic benefits to people and communities around the globe who rely on the vital energy we supply.
We are currently recruiting for a Secretary / Personal assistant, to provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meeting, also to train and supervise lower-level clerical staff may be required.

General Responsibilities
  • Support PMT with personal and work related duties.
  • Prepare letters and documentation.
  • Receive/make telephone calls.
  • Take minutes during meetings as required.
  • Assist with the preparation of reports/presentations.
  • Organize (or assist with the organization) events, lunches, dinners.
  • Attend events as requested in a PR/Hostess capacity.


Educational & Technical Requirements:
  • Excellent English communication skills, both written and verbal
    Good knowledge of Microsoft office (MS Word, MS Outlook, MS Excel and MS PowerPoint)
  • Experience with SAP
  • Minimum of two years’ experience in a similar position
  • Familiar with the country and city where the project is located
  • Communicating openly & effectively
  • Excellence/Drive for Results
  • Plan and organize: ability to prioritize workload and able to work under (time) pressure
  • Customer services oriented
  • Dependability, Commitment & Reliability

The next step
We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not ‘tick all the boxes’, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift.

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