Senior Contracts Advisor - Turnarounds

Calgary, Alberta, Canada

Job Reference 1241881

Location Calgary, Alberta, Canada

Industry Oil & Gas - Midstream

Function Supply Chain / Purchasing

Job Type Contract

Date Added April 17, 2024

Airswift is seeking a Senior Contracts Advisor – Turnarounds to work with one of our clients in the Oil and Gas industry in Calgary, AB on a 12-month contract, with the possibility of extension.

Overall Job Summary

Reporting to the Sr. Manager, SCM Projects and Turnarounds, the primary purpose of the incumbent in this position is to support Major Turnarounds as follows: 1. Develop the standardized SCM operating model, including ongoing implementation of lessons learned and continued improvement; 2. Development and execution of long term strategic Contracting Strategies, including Contract life cycle management from creation, revision, and maintenance to close-out. The incumbent will execute Contracting & commercial strategies and plans in alignment with key business objectives, and to support the turnaround SCM/PMT/CMT teams in adding value to Turnarounds and to Company’s enterprise objectives. This position will be based in the Calgary office with business support visits to Project Sites.



• Execute procurement best practices for sourcing activities, ensuring these practices are in accordance with COIMS, Company’s procurement policy, procurement management system documents, and all relevant regulations.

• Develop standardized SCM processes, tools and templates to support streamlined execution of turnarounds that align with the turnaround delivery process. 

• Develop strategic, long-term turnaround or scope specific contracting strategies and contract execution plans in support of the turnaround delivery process and turnaround execution.

• Execute pre-award activities for turnarounds services: 
o Develop expression of interest (EOI) / request for information (RFI) and evaluation criteria in support of scope specific bidders’ prequalification.
o Coordinate the evaluation of EOI, bidders’ prequalification and shortlisting and the development of bid evaluation criteria and plan (BECP). 
o Develop the appropriate commercial compensation structure for the Scope of Work (SOW) and conform the request for proposals (RFP).
o Issue the RFP and manage the bid process in accordance with the BECP.
o Develop and prepare negotiation plans and conduct negotiations.
o Prepare award recommendations and acquire appropriate financial and commitment authority approvals.
o Conform and execute contracts by authorized personnel and prepare contract briefs.

• Execute post-award contract management activities, including management of contractor relationships:
o Onboard contractors and facilitate contract kick-off meetings. 
o Facilitate contractor performance meetings and reviews. 
o Support management of contractors Non-Conformance Reports (NCRs) in accordance with the NCR process.
o Coordinate/facilitate the contract change management process, ensuring full compliance with the contract. 
o Manage and report on approved contract values and spend against approved contract value to ensure governance.
o Work with contractors to resolve day-to-day issues and expedite resolution.
o Manage contract close-out process, including contractor off-boarding, and coordination of contractors’ performance feedback per the supplier lifecycle management requirements.

? Strong Commercial and Business acumen
? Experience in major / complex turnarounds (or projects) contracts
? Experience is incentivized contracts 
? Experience in process development 
? Strong technical and analytical skills
? Demonstrable ability to adapt and perform in a constantly changing project environment
? Strong facilitation, communication and negotiations skills 
? Ability to collaborate and build strong working relationships with all Projects/Turnaround stakeholders to drive best value, mitigate commercial SCM risks, and disputes or claims against the project/turnaround
? Forward thinker with good anticipation of potential changes or disputes that can impact the project/turnarounds
? Strong drive for results whilst ensuring safe and quality performance by contractors

? Undergrad degree in an Engineering, Technical or Business discipline (post-secondary education)
? Master’s degree in Engineering, Project Management or Business Administration would be an asset
? Minimum 8-12 years of overall experience
? Minimum 5 years of experience on projects and/or turnarounds
? A background in Oil & Gas projects



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