Site Administrative Assistant

Port Arthur, Texas, United States

Job Reference 1238707

Location Port Arthur, Texas, United States

Industry Oil & Gas - LNG

Function Administration

Job Type Contract

Date Added February 19, 2024

Airswift is looking for a Site Administrative Assistant to work for a major LNG client in Port Arthur, TX, for an initial 1-year assignment.

The Administrative Assistant will working primarily independently under limited supervision, performs advanced and highly complex administrative/clerical functions including: word processing or typing letters, memoranda and forms, produces presentation materials, keeps track of budgets, produces department reports, orders supplies, maintains files, answers telephones, schedules appointments/ conferences, makes travel arrangements, receives visitors, and sorts/distributes mail.

• Duties and Responsibilities        
•      • Responsibilities    • Estimated % of Time
• •    • May process time sheets, payroll, cashiering, budget, expense accounts and other financial records, coordinates with other departments as required, makes travel arrangements, schedules appointments, etc.    • 30%
• •    • Uses business applications software and peripheral equipment (e.g., complex databases, advanced presentation graphics, detailed spreadsheets using original formulas, operates fax machines, copy machines, etc.).    • 25%
• •    • Plans or schedules own work; coordinates and/or takes lead responsibility on special projects requiring advanced skills; may provide work direction for clerical group; may review work of others; may train others.    • 25%
• •    • Composes correspondence and reports for supervisor’s signature; researches, abstracts and compiles information and data for analyses; reviews written material for accuracy and completeness; checks calculations for accuracy; reconciles report data; maintains complex accounting ledgers, petty cash funds, inventory, etc.    • 10%
• •    • Implements established safety procedures.    • 5%
• •    • Performs other duties as assigned (no more than 5% of duties).    • 5%
• Fiscal/Budget Responsibilities
• Education        
• Education Level    • Major/Description    • Required/ Preferred
• H.S. Diploma/GED    •      • Required
• Bachelor's Degree    • College courses/vocational training desired.    • Preferred
• Experience        
• Years of Experience    • Details    • Required/ Preferred
• 5+    • Related experience.    • Required

• Knowledge, Skills and Abilities



• Description

• Proficiency

• Qualified typist (50 wpm).

•  

• Must be able to operate a computer and peripheral equipment for word processing. Demonstrated knowledge of business application software including spreadsheets, presentations, databases, and word processing.

•  

• Must possess intermediate math skills and be able to operate a calculator.

•  

• Excellent oral and written communications skills required.

•  

• Proficiency in computer software applications.

•  

• Ability to handle multiple activities/projects and their deadlines.

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