Administrative Assistant II

Midland , Texas, United States

Job Reference 1240995

Location Midland , Texas, United States

Industry Oil & Gas - Onshore Oil

Function Administration

Job Type Contract

Date Added April 2, 2024

                      

                  


Airswift is an international workforce solutions provider within the energy, process, and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients.  With over 800 employees and 6,000 contractors operating in over 50 countries, our geographical reach and pool of talent available is unmatched in the industry and the level of experience, exposure, and expertise that the organization has is unparalleled.

Responsibilities:
  • Duties for Admin team
  • Maintain Team Calendar and venue calendar.
  • Maintain / Update Team org chart.
  • Maintain / Update Outlook distribution lists.
  • Maintain key vendor contact list.
  • Administer Team SharePoint Site
  • Logistics for all Team engagements (Op Supt Meetings / contractor meetings / F2F foremen meetings / ad hoc meetings etc.)
  • Organize venue / catering.
  • Send out calendar notices / eventX etc.
  • Assist with agenda prep o Maintain sign in sheets / meeting records.
  • Managing logistics on the day of the event
  • Ordering materials (signage / posters / branded materials for recognition etc.) and maintaining an inventory.
Requirements:
 
  • Ability to type 50+ WPM.
  • Software skills / web-based program skills
  • Microsoft Office (Word/Excel/PowerPoint)
  • Microsoft Outlook
  • Open Invoice / Ticket
  • Chrome River
  • Microsoft Share Point
  • Event planning skills
  • Knowledge of Permian area venues, caterers, printing resources preferred.
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