Location: Madrid, Spain
Contract duration: 12 months
Schedule: Monday - Friday
Recruitment partner: Airswift
Airswift recruiter: Ariane Lima
Our Company
We are one of the world's largest integrated energy and chemicals companies, creating value across the hydrocarbon chain, and delivering societal and economic benefits to people and communities around the globe who rely on the vital energy we supply.
We are currently recruiting for a Secretary / Personal assistant, to provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meeting, also to train and supervise lower-level clerical staff may be required.
General Responsibilities
- Support PMT with personal and work related duties.
- Prepare letters and documentation.
- Receive/make telephone calls.
- Take minutes during meetings as required.
- Assist with the preparation of reports/presentations.
- Organize (or assist with the organization) events, lunches, dinners.
- Attend events as requested in a PR/Hostess capacity.
Requirements
Educational & Technical Requirements:
- Excellent English communication skills, both written and verbal
- Good knowledge of Microsoft office (MS Word, MS Outlook, MS Excel and MS PowerPoint)
- Experience with SAP
- Minimum of two years’ experience in a similar position
- Familiar with the country and city where the project is located
- Communicating openly & effectively
- Excellence/Drive for Results
- Plan and organize: ability to prioritize workload and able to work under (time) pressure
- Customer services oriented
- Dependability, Commitment & Reliability
