One of our clients, a major oil and gas company, has tasked us with supporting their Workforce Transformation initiative in Quarry Park, Alberta. This is a 2-year fixed-term contract role focused primarily on onboarding and offboarding processes. We are seeking an experienced Administrative Assistant who can provide high-level administrative support and ensure smooth execution of these activities.
Key Responsibilities
- Deliver comprehensive administrative support to the Workforce Transformation team.
- Coordinate and manage onboarding and offboarding processes for employees.
- Schedule and organize meetings, maintain calendars, and prepare documentation.
- Handle record keeping, filing, and data management for workforce activities.
- Assist with special projects, including compiling, retrieving, and analyzing information.
- Manage communication between internal stakeholders and external partners.
- Ensure timely procurement of supplies and distribution of relevant materials.
- Maintain confidentiality and accuracy in all administrative tasks.
Skills and Qualifications
- Proven administrative experience, ideally supporting HR or workforce-related projects.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and email systems.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Customer service experience and ability to work independently with minimal supervision.
- Professional certification in administration is an asset.
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