Airswift is looking for an Administrative Assistant to support a major client in Houston, TX on a 1-year assignment
Schedule: 9/80; Monday-Friday, 7:30 am - 4:30 pm, fully on site
Requirements:
- Minimum 3 years of receptionist or administrative experience.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication.
- Proficiency in Microsoft Office Suite and visitor management systems.
- Ability to maintain confidentiality and handle sensitive information.
- Professional demeanor and polished appearance.
- Behavioral Competencies
- Customer service orientation.
- Ability to prioritize requests and work under pressure.
- Flexibility to support multiple executives and adapt to changing priorities.
Responsibilities:
- Manage conference room bookings and floor activities
- Control access to the secured floor and oversee the visitor system
- Maintain executive areas, including the refrigerator and conference rooms
- Handle mailings and entry of floor maintenance requests
- Maintain Level 49 floor plan
- Provide support to 49th-floor assistants as needed, with priority given to relief coverage for the Upstream President and DM&C President desks.
- Manage the 49th floor distribution list
- Assist with high-level events and meetings on the 49th floor, including catering
- Other misc. tasks
- Emergency Preparedness: Familiarity with building safety protocols and ability to assist during drills or incidents.
- Technology Support: Basic troubleshooting for conference room AV equipment.
- Vendor Coordination: Liaise with catering and maintenance vendors for events and repairs