Airswift is currently looking for an Administrative Coordinator to work in Corpus Christi, TX for a major Midstream client for an initial 1-year contract.
Primary Focus
• Coordinate and lead administrative activities in Power Operations ensuring the consistency, quality and timeliness of correspondence, information and documentation
• Support and respond to Senior Managements requirements on both recurring and ad-hoc issues
• Track and trace as well as communicate invoices in the system to make sure everything gets resolved and/or escalating as necessary for any issues that occur
• Make sure all invoices are being dealt with accordingly and never get lost, and to assure that all suppliers in Power Operations get paid on time.
Other accountabilities include:
Performs a variety of routine and non-routine accounting activities in accounts payable or a related financial area
o Process invoices for Power Operations Group, as requested
o Troubleshooting invoice problems, in Oracle Cloud from initiation to payment disbursement
o Use Excel spreadsheets to track workflow
o Outlook - Calendar scheduling - appointments, reminders, team meetings, scheduling for others
o Teams - Chat and meetings
o Microsoft Edge or Chrome - Travel arrangements for Management Team and self
Scope/Dimensions
• Manages competing priorities
• Supports VP, Directors/Managers as required
• Maintain confidentiality of sensitive information at all times
Knowledge, Skills & Abilities
• Minimum 5 years of experience
• Excellent communication and organization skills with internal and external partners and stakeholder, both written and verbal, with an acute attention to detail
• Strong interpersonal and EQ soft skills
• Preferred experience working in CLOUD environment, preferably Oracle.
• Solution driven thought process and high level adaptability with a service mindset
• A plus to have would be exposure to supply chain
Reporting Relationships
• Reports to Director level management and below as well as working closely with other departments and groups such as supply chain