Business Administration Support

• Location: Rotterdam, Netherlands
• Duration of Contract: 6 months (renewable)
• Recruiter: Mariana Cortez

Our Company

Airswift takes pride in being an international workforce solutions provider.  With 9,000 contractors operating in over 70 countries, Airswift's geographical reach, experience and expertise across the oil and gas, energy, mining, infrastructure and technology sectors is unparalleled.

Job Description:

We are currently seeking a Business Administration Support professional with a strong focus on financial administration to assist our corporate relations team via Unit U.

This role is critical in ensuring smooth financial and administrative operations, supporting compliance, and maintaining accurate records for ongoing projects and corporate activities.

Main Responsibilities:

Financial Administration Support:

• Process invoices, purchase orders, and expense reports in compliance with company policies.
• Assist with budget tracking, cost control, and financial reconciliations.
• Prepare and maintain accurate financial records and documentation for audits and internal reviews.

Reporting & Analysis:

• Generate regular financial reports (e.g., cost summaries, budget vs. actuals) using MS Excel.
• Support management with data analysis for decision-making and forecasting.

Administrative Coordination:

• Maintain filing systems for financial and project documentation.
• Schedule and coordinate meetings, prepare agendas, and document minutes when required.
• Liaise with internal departments and external stakeholders to ensure timely flow of information.

Compliance & Process Improvement:

• Ensure adherence to internal financial procedures and regulatory requirements.
• Identify opportunities to streamline administrative and financial processes for efficiency.

Travel Coordination:

• Occasional travel to Pernis refinery (Rotterdam) for on-site administrative support.

Education & Background

• Degree in Business Administration, Finance, or a related field.
• 2–6 years of experience in administrative support with a focus on finance.
• Proficient in MS Excel.

Mandatory Requirements

• Fluent in English (written and spoken).
• Must have a valid work permit and be based in the Netherlands.
• Must have a car as travels to Pernis (refinery in Rotterdam) will be required.

Preferred Skills

• Good organizational skills and ability to manage tasks effectively.
• Strong attention to detail when handling financial or administrative work.
• Willingness to learn and follow guidelines for handling sensitive information.
• Basic knowledge of ERP systems or financial software is an advantage, but not required.

The next step

We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not ‘tick all the boxes’, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift.

For further information please apply with your updated CV or email Mariana Cortez at mariana.cortez@airswift.com

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