Activities
Execute approved Contracts and Procurement processes: Receive Purchase Requisitions (PR) from requesting End-user departments
Clarify and verify the content of approved and assigned PRs with End-users
Execute market screening / Request for information (RFI) and analyses for requested works/goods and/or services
Preparation of Strategy & Bidders List recommendation
Preparation of Commercial Bid Evaluation Criteria for assigned events
Participation in preparation of Technical Bid Evaluation with End-users for assigned events
Preparation of Call for Tender (CFT) / Request for Quotation (RFQ) packages based on approved PRs
Liaise with suppliers and End-users during Bid clarification stages
Organization of Bid receipts and opening
Evaluation of Contractual elements of Technical Bid Evaluation
Commercial Evaluation of Bids / Proposals / Quotations
Preparation and follow up of Recommendation to Award (RTA)
Participation at Local Contract Committees and Contracts Sub-Committee (CSC) meetings
Ensure validation of all contracts content and process by internal (Management; TGP; Legal; Finance; HSE) and external stakeholders (including partners approval)
Verify operation, utilization and updating of suppliers database
Conduct selective contract package audits to ensure due performance of contractual terms and conditions
Ensure validation by management of all contractual documents and formal letters issued by the C&P division
Monitor adapted C&P strategies
Engage all necessary activities for software (ARIBA; AGORA, SAP and any other procurement tools, as applicable)
Liaise with all entities of client (as applicable) for C&P related matters
Preparation and Drafting Agreements / Contracts / Purchase Orders using approved templates
Ensure proper archive / records of all C&P related documentation both physically and electronically
Keep the Contracts Register and C&P reports updated with assigned contracts
Meet set Procurement Cycle deadlines and report on KPIs
Negotiate T&Cs of Company Agreements / POs with Contractors / Suppliers with support from C&P Manager / Legal Manager
Compliance with the existing C&P Processes and Procedures
The job holder manages the Compliance
Maintain the C&P policies, strategies and procedures to ensure compliance with legislation, Company HSE policy and evolving company objectives
Ensure that employees of the Company work in agreement with the C&P policies, strategies and procedures
Ensure that tendering procedures and processes are strictly adhered to and the ethical rules related to Contracts and procurement defined by the Company are respected
Ensure that supplier selection is carried out in accordance with Company requirements and compliance program and that safety and environmental assessments are part of the selecting process
Tools: Ensure the appropriate use of C&P tools (E-sourcing (ARIBA), SAP and any other tools, as applicable); ensure efficient management of suppliers of the Company (pre-qualification, qualification, performance follow up, database, management by panel, financial analysis).
HSE Responsibilities
Comply with the Activities described within the HSE Management System
Take reasonable care of own Health and Safety and that of Others who may be affected by their acts at work
Know responsibilities to environmental issues in the work areas
Each employee, at his level of responsibility, must observe all Company Rules, Procedures and instructions in the performance of his own task
As such the duties and areas of authority are:
Follow HSE instructions given by Managers and supervisory personnel
Assure of the safety of his work site before commencing work
Take the necessary measures to avert immediate threat of danger
Exercise such caution as is necessary to avoid danger to persons and installations or to avoid pollution
Use tools, equipment and their safeguards correctly
Use the provided means of personal protection correctly
Leave the workplace behind correct and orderly, upon job completion – enforce the Company Clean Desk policy
Report any anomaly, abnormal conditions and near miss to supervisor
Participate actively in HSE meetings, safety talks, toolboxes, training sessions and drills
Co-operate actively in the execution of the HSE plans
Authority to suspend activities when there is a potential or actual threat to human life, the installation or the environment, and notify forthwith the responsible supervisor.
Accountabilities
The job holder works in a multidisciplinary procurement and supply chain environment (drilling, field operations, development, operations, IST) in an international and local content environment. Job holder must:
Lead C&P Category Management for selected categories, which includes strategic supply chain activities from formation to contract closeout
Act as single point of contact throughout the tender process
Lead and facilitate commercial meetings (i.e., CFT/RFP kick-off, clarification meetings etc.)
Lead Terms & Conditions negotiations
Prepare Recommendation for Award
Execute Contract/PO Documents
Run Procurement activities within the Company in compliance with Company policies and legislation
Participate in optimization of economic performance, quality and time efficiency of C&P operations in the Company
Plan, organize, manage and control all the Company’s requirements related to C&P
Proactively get involved with other Company entities in order to ensure that appropriate level of service are being achieved in terms of quality, cost and time efficiency
Maximize the use and best practice of C&P tools
Clear and efficient storage of information on internal shared disk
Clear filing of hard copies of documentation
High level of reporting, through systematic update of relevant C&P registers
Qualifications/Experience required
Minimum Education:
Diploma: BA / BS degree in Law, Economics, Engineering is mandatory – Master Degree is preferred
Minimum Experience:
Minimum 10 years’ experience in Oil & Gas Procurement and Supply Chain field
CIPS (Level 3 and above) or similar qualification is highly preferred and recommended
Previous experience in pre-award stage of O&G Drilling Contracts formation and negotiation is a must
Prior experience in O&G field in international procurement and supply chain is recommended
Experience in commercial negotiations, supplier/contractor management and contracts administration
Fluent in English,
Be proactive, reliable, responsible and accurate with an attention to detail
Proficiency in MS Office applications in particular Power Point for presentations, SAP and any other e-sourcing tools, as applicable
Capacity to train newly recruited C&P personnel with C&P Induction and fundamental trainings.