Airswift is looking for a Contracts & Procurement Specialist to support a major O&G client in Houston, TX on a 12-month assignment
We are seeking a detail-oriented and experienced Contracts and Procurement Specialist to support Gulf of America (GOA) projects. This role is responsible for drafting, negotiating, administering, and managing contracts and purchase orders that support offshore GOA operations. The Contracts and Procurement Specialist will ensure compliance with company policies, mitigate commercial and contractual risk, and enable safe, reliable, and efficient execution of project and operational objectives.
Responsibilities:
Contracts
- Contract Strategy & Planning: Develop and execute contract strategies aligned with project objectives, risk profiles, and commercial requirements for GOA projects, including equipment, services, and field support.
- Contract Development & Negotiation: Draft, review, negotiate, and finalize contracts, amendments, and change orders in accordance with company standards, legal requirements, and approved commercial strategies.
Identifying the correct pricing models for T&M, Lump Sum, or Unit Rate contracts for Engineering/FEED, Fabrication, and Construction.
- Contract Administration: Administer contracts throughout their lifecycle, including execution, interpretation, change management, claims support, and close-out activities.
- Compliance & Governance: Ensure all contracts comply with company policies, approval authorities, and applicable regulations; maintain audit-ready documentation and contract records.
- Stakeholder Coordination: Collaborate with procurement, legal, finance, engineering, and project teams to align contract terms with operational and schedule requirements; review project schedules to ensure contractual milestones are met.
- Supplier & Contractor Interface: Serve as the primary commercial and contractual point of contact for suppliers and contractors; address contractual inquiries, performance issues, and disputes as needed.
- Change Management: Manage contract changes, variations, and claims, ensuring proper documentation, approvals, and alignment with commercial intent.
- Reporting & Contract Status: Maintain contract status reports, track key contractual deliverables, and participate in contract and project status meetings.
- Risk & Cost Management: Identify contractual risks and opportunities, support mitigation strategies, and contribute to cost control and value optimization initiatives.
- Market & Regulatory Awareness: Monitor market conditions, contract trends, and regulatory considerations to inform contract strategies and negotiations.
Procurement
- Procurement Strategy: Develop and implement sourcing and supplier selection strategies.
- Supplier Management: Identify, evaluate, negotiate, and contract with suppliers.
- Vendor Relations: Manage vendor performance and ensure contract compliance.
- Internal Coordination: Align procurement with business needs across departments.
- Procurement Execution: Handle supplier qualification, RFXs, contract management, change orders, and lead the execution of work orders through e-Procurement system, SMART by GEP.
- Reporting: Maintain PSRs and lead procurement status meetings.
- Expediting: Monitor deliverables, coordinate logistics, and conduct package status meetings.
- Record Keeping: Keep accurate records of transactions, contracts, and vendors.
- Inventory: Oversee inventory levels and forecast demand to control costs.
- Market Analysis: Track market trends and regulations for informed decisions.
- Cost Optimization: Seek cost savings and process improvements in procurement.
Requirements:
- Proficiency in Microsoft Office tools, including Word, Excel, and PowerPoint
- Experience using SMART by GEP for procurement and sourcing activities
- Strong working knowledge of SharePoint for document management and collaboration
- Ability to manage contracts and procurement data, reports, and documentation accurately
- Effective written and verbal communication skills
- Strong organizational and time management abilities
Attention to detail and commitment to compliance and process discipline
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