Our client, a major Oil and gas company, is looking for a Document Administrator, to work on a long term contract in Roxana, IL
Description:
This position is focused on maintaining the master Documentation Control system. The individual will be responsible for processing and maintaining documentation with a focus on accuracy and completeness. The position is responsible for issuing construction documents that originate both internally and externally such as outside engineering companies.
The ideal candidate is a self-starter who can work independently with minimal supervision while also contributing effectively within a team. This role requires flexibility, strong initiative, and the ability to support multiple projects simultaneously.
Key Responsibilities
- Understand, follow, and apply document control procedures.
- Process construction document packages
- Verify documentation against our document control system (FALCON).
- Checkout, issue, and track documentation updates for projects and special programs.
- Support the document revision process to ensure proper procedures are followed for drawings and documentation updates.
- Track action items for documents and drawings distributed to project teams.
- Assist project teams with electronic document filing, organization, and retrieval.
- Ensure document distributions follow established matrices.
- Maintain master documents, library documents, and associated hardcopy and digital files.
- Serve as a liaison with external engineering firms when required.
- Utilize key software applications and internal resources effectively.
- Coordinate Foreign Printing (FP) and scanning of project drawings to ensure accurate and timely support for major capital projects.
- Perform additional duties as assigned.
Basic Qualifications:
- 2 or more years of experience in an administrative support role Experience with SAP is preferred
- Proficiency in Microsoft Office Suite - Primarily Excel, Word, and SharePoint.
- High school diploma or GED equivalent
- Legally authorized to work in the United States without restrictions
- Familiarity with basic office procedures such as filing, photocopying, scanning, and printing.
Preferred Qualifications:
- Experience with various proprietary Electronic Document Control and computing systems
- Experience with SAP
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