One of our major oil and gas clients is seeking an Executive Assistant to work on a 12+ - month assignment in their facilities in Houston, TX.
Summary:
To provide high-level administrative and executive support, ensuring efficient coordination of daily operations, meetings, travel, and documentation. The role requires strong organizational skills, discretion, and proficiency in Microsoft Office application.
Responsibilities:
- Coordinate and manage the Project Director’s calendar, including scheduling meetings and booking rooms.
- Ensure meeting logistics are handled professionally, including catering, documentation, and room setup.
- Accept or decline meeting invites and resolve scheduling conflicts proactively
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare travel expense reports and ensure compliance with company travel policies
- Format, proofread, and manage documents, presentations, and reports.
- Handle correspondence and maintain filing systems (digital and physical).
- Assist in planning and organizing internal events, workshops, and team activities.
Coordinate logistics, invitations, and materials for events as needed.
Requirements:
- Proven experience in executive or administrative support roles.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong organizational, communication, and interpersonal skills.
- Ability to manage multiple priorities and work under pressure.
- Familiarity with travel booking systems and document management platforms.