Qualifications & Experience:
Education: Higher education;
Work Experience:Minimum 3 years of experience in a similar role within oil & gas industry;
Knowledge of Languages: Azerbaijani (fluent), English (fluent).
Other Skills/Certificates Required:
- Proficiency in standard software for PC such as MS Office;
- Strong interpersonal and communication skills
- Knowledge of software such as SAP is a must
Responsibilities:
- Provide secretarial and organizational support to the Project / Client Management as required
- Guarantee general secretarial duties and an efficient service to the Project / Client Team
- Know and use spoken and written appropriate foreign languages fluently
- Update appointments calendar, telephone and address references
- Draft incoming and outgoing correspondence, compose and type letters and actions e-mails
- Organize archives and file correspondence and documentation (paper and electronic), also using integrated systems and applications if required
- Support the preparation of reports and presentations using appropriate software
- Occasionally attend to meetings, taking notes and write reports
- Arrange attendance to conferences, exhibitions and meetings, including venues and catering requirements
- Arrange international travel, handling also complex itineraries
- Check Passport and Visa requirements and arrange necessary paperwork
- Prepare the order for all the materials necessary to office activities (stationery, etc.)
- Process project, travel, business expenses, if required
- Be discreet in managing information and tactful / polite in interpersonal relationships
- Provide assistance with SAP data entry
- Fully adhere, at all times and irrespective of the work place, to Company Health, Safety, Environmental and Quality (HSEQ) policies, procedures and requirements
- Perform other related duties as assigned by Superior