The Contracts Specialist will be responsible for management, administration, execution and reporting of Variation Order Requests and Variation Orders on the EPC contracts. They will also be responsible for administration and supporting management of all Contract Correspondence, Invoices, MS Payments, etc.
They will work under the direction of the Cost Engineer and Procurement Manager and receive support from the other Procurement Specialists, Quantity Surveyors, Project Services (Cost Engineer) and Engineering team.
Key accountabilities
Administration and completion of Variation Related activity in Contract Management software.
Includes downloading, filing and distributing all VORs
Track all VOR and VO related activity in the central Commercial Workbook
Distribute VORs to the appropriate BP Engineers and SPAs
Expedite responses from BP Project Team and Contractor to ensure responses are achieved within the contractual timeframe
Use Contract Terms to confirm if VORs are contractually valid
Cross-check VOR/VO cost line items against the Schedule of Rates
Obtain input from BP Team and draft responses in the proper project correspondence format
Draft VOs, coordinate the review process and obtain final approvals and signatures from BP/Contractor
Track Contractor Correspondence relating to Variations and manage the response process (obtain input, draft response, track in workbook, etc.)
Track disputed sums and negotiated savings associated with each VOR/VO
Generate reports associated with VOs/VORs and support Project Services reports
Tracking and classifying all contractual correspondence that is received and issued
Identifying the BP SPA for each correspondence and distributing for review as required
Expediting and coordinating responses from the BP SPAs, Contractor and other relevant stakeholders
Draft official contract correspondence using the proper contract language and input from stakeholders
Coordination with the Project Admin and Project Manager to obtain signatures on all contract correspondence
Generate reports relating to contract administration, correspondence and contract milestones
Support and coordinate vendor rep mobilization in accordance with site requirement