Global Secretary to CEO [Mandarin Speaker] Key Responsibilities
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Provide full executive and personal support to the CEO, including extensive diary and travel management across multiple time zones.
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Organize and coordinate high-level meetings, conferences, and events (both in-person and virtual), including agenda preparation, minutes, and follow-ups.
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Serve as the primary point of contact between the CEO and internal/external stakeholders worldwide, ensuring timely and accurate communication.
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Manage confidential documents, contracts, and reports with the highest level of discretion.
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Anticipate CEO’s needs by preparing briefing materials, background information, and key talking points ahead of meetings.
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Oversee complex travel logistics, including visas, accommodations, ground transport, and contingency planning.
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Support personal matters of the CEO such as household coordination, family travel arrangements, and ad hoc tasks.
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Conduct research and prepare reports, presentations, and correspondence as required.
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Liaise with global teams to align schedules, priorities, and project deadlines.
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Ensure the CEO’s time is maximized through effective prioritization and “gatekeeping.”
Requirements
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Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting C-level executives, preferably in a global or multinational organisation.
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Strong organisational and multitasking skills with the ability to manage competing priorities under pressure.
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Excellent written and verbal communication skills in English (additional languages are a strong advantage).
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High level of discretion, confidentiality, and professionalism.
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Strong cultural awareness and ability to work seamlessly across different countries and business environments.
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Advanced proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, MS Teams, Slack).
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Flexibility to work outside of regular office hours to accommodate global time zones.
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Bachelor’s degree preferred, but not essential with equivalent experience.