Job Title: Human Resources (HR)
Type: Permanent
Location: TRX, KL
Overview
The HR Professional will support HR operations for the Kuala Lumpur office, with a strong focus on expatriate and local recruitment, employment pass (EP) processing, payroll, insurance administration, and HR compliance for offshore engineering personnel. The role will manage end-to-end onboarding for 20+ senior technical and engineering staff and act as the key HR coordination point during the Malaysia operational restart.
Key Responsibilities
Recruitment & Onboarding
Support recruitment screening and shortlisting of candidates with 5–10 years’ experience in offshore oil & gas EPCI projects, including conducting initial interviews
Manage end-to-end onboarding for local and expatriate hires, including employment documentation, orientation, and start-date coordination
Coordinate corporate housing and relocation arrangements (if applicable) for immediate joiners
Immigration & Expatriate Management
Process Employment Pass (EP) applications for expatriate engineers (Category I–II), including coordination with ESD Malaysia and relevant authorities
Track EP and Dependent Pass (DP) validity, renewals, and compliance timelines to ensure timely submissions and avoid penalties
Liaise with external immigration consultants, EOR providers, and government bodies on visa-related matters
Payroll, Benefits & Insurance Administration
Administer payroll, employment contracts, and employee benefits in compliance with Malaysian labour laws (EPF, SOCSO, EIS)
Coordinate employee medical insurance and employer insurance (e.g. workmen’s compensation, liability coverage), ensuring appropriate coverage for both expatriate and local employees
Liaise with EOR or (insurance providers, brokers) on policy issuance, renewals, claims administration, and coverage clarification
Support the review of insurance premiums, policy terms, and renewal timelines, and maintain accurate insurance records for audit and compliance purposes
Vendor, Compliance & HR Operations
Review HR-related invoices and supporting documents in coordination with finance
Support HR compliance and audit readiness by maintaining complete and accurate employee records and statutory documentation
Maintain HR databases, track headcount and onboarding status, and support management reporting
Support performance management and annual HR cycles
Key Requirements
- Fluent in in BM, English & Mandarin
- Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field
- Minimum 4 years’ experience in multinational engineering or oil & gas companies, with hands-on exposure to expatriate hiring and Malaysia visa processing
- Strong working knowledge of Malaysia employment laws, payroll, and offshore oil & gas employment contracts
- Working knowledge of employee medical insurance and employer insurance administration in Malaysia, covering both expatriate and local employees
- Professional certification such as CIPD or PHR is an advantage
- Familiarity with APAC payroll systems and outsourced HR / EOR models
Recruiter-in-charge:
Name: Rodney Chong
Email: rodney.chong@airswift.com