Qualifications & Experience:
Education: Degree in Finance, Accounting and Economics
Work Experience: Must have minimum 2 years’ experience in a similar role within Oil and Gas Industry;
Knowledge of Languages: English (fluent), Azerbaijani (fluent)
Other skills/Certificates Required:
- Ability to communicate, both orally and in writing, in a clear and concise manner;
- Knowledge of personnel administration and procedures for local and seconded employees (e.g. payroll administration, timekeeping, attendance report, social security, tax forms, insurance and administrative fulfilments);
- Knowledge of labour law, tax and social security regulations;
- Data analysis and complex HR & payroll reporting skills;
- Strong Azerbaijani & English language proficiency and high-level computer skills including MS Outlook, Excel, Access etc.
Responsibilities:
- Support core processes and activities providing efficient and quality clerical services and control data inputting.
- Analysis of employees’ attendance and timekeeping, by means of checks performed on timesheets, Company’s access control systems and other HR related software and tools;
- Collection, preparation, distribution and archiving of HR-related confidential documents (including but not limited to employment contracts and amendments, timesheets, expenses, other allowances, cash advances, sick leave certificates and other supporting documents);
- Inserting man-hours, cash advances/expenses, social security contributions, other deductions and other necessary adjustment in payroll, analysis and calculation of PIT, before processing, finalizing and posting;
- Ensure correctness of man-hours uploaded in payroll system by reconciling/cross
- checking the submitted timesheets with Personnel Movement and Travel Management System, Public Holidays entitlement, etc;
- Preparing a shadow payroll through spreadsheets for proper calculation and reconciliation and for back up history and future audit requirements;
- Report and coordinate to Payroll Coordinator (or HR Manager) for evaluation all necessary adjustments, amendments, currency exchange/changes, corrections and calculations before inserting in the system;
- Supporting Payroll Coordinator (or HR Manager) in preparing other necessary reports and data analysis and extraction of data related to payroll and required by Project Management or Company Corporate departments out of Azerbaijan;
- Collecting, checking and inserting employee’s bank details to Payroll system;
- Posting and back up all payroll registers, Insurance reports and other related data;
- Ensure proper timely updates at governmental and internal systems;
- Labour Cost Estimation on monthly/quarterly basis.
- Fully adhere, at all times and irrespective of the work place, to Company Health, Safety, Environmental and Quality (HSEQ) policies, procedures and requirements;
- Perform other related duties as assigned by Superior