Materials Coordinator
Job Purpose
- Reporting directly to the Project Controls and Business Services Head, the Materials Coordinator is responsible for all activities related to Materials Management.
- Responsible for updating the Bill of Materials (BOM) in the SAP Materials Module for projects, managing spare parts, and coordinating all materials-related activities, including support for shut?down projects.
- Coordinate the creation of Tag Numbers and Functional Locations through relevant documentation and integrity systems.
- Provide support in long?lead materials procurement activities.
Reporting & Relationships
- Reports to the Project Controls and Business Services Head.
- Must be proficient in SAP ESM/MM Modules for accurate transaction execution.
- Ensure strict adherence to all applicable Material Management procedures
Key Job Accountabilities
- Update the Bill of Materials (BOM) in SAP upon completion of each project in coordination with relevant teams (Projects, Materials & Integrity, Planning).
- Receive company?procured items, coordinate receiving inspections, and hand over materials to contractors for installation. Ensure all contractor?procured items are received, inspected, issued, and reconciled according to approved procedures.
- Perform stock checks for project requirements, reserve and issue materials, and manage the return of surplus items to stock through the Material Return System.
- Hand over vendor?supplied spare parts to the warehouse with necessary documentation.
- Create new Material Master Templates (MMT) as required for new project needs.
- Create Purchase Requisitions (PRs) for new projects and coordinate with the Supply Department for procurement follow?up.
- Coordinate creation of Tag Numbers and Functional Locations through the appropriate systems and teams.
- Ensure main Tag Number and Functional Location creation during engineering stage is completed by Project/Discipline Engineers.
- Forward Recommended Spare Parts Lists (RSPL) to the appropriate team for record keeping and BOM updates.
- Coordinate handover of final vendor documentation, including critical documents such as datasheets, for updating in the SAP Data Management System.
- Ensure contractors follow approved procedures for site materials management, handling, storage, and preservation.
- Provide pre?Gate 2 support for procurement strategy alignment and obtaining budgetary pricing from vendors.
- Track and expedite material procurement to meet delivery dates, especially for shutdown projects.
- Coordinate approvals and disposal of scrap and redundant equipment through the appropriate disposal process.
Qualifications
- Degree or Diploma in Engineering.
Knowledge & Experience
- Experience in project materials management, warehousing, and site inventory control.
- Strong analytical skills and structured approach in handling materials management functions.
- Proficient in relevant computer software including SAP MM Module and MS Office.
- Knowledge of financial and accounting procedures is an advantage.
- Experience in technical documentation and report writing.
Technical & Business Skills
- High proficiency in SAP Materials Management and MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to plan, monitor, and coordinate work activities independently.
- Strong teamwork skills and ability to work well with cross?functional teams.
- Knowledge of contract laws and industry practices is an added advantage.