Materials Logistics Coordinator

• Location: Marine Storage Terminal, Tanga
• Start Date: ASAP
• Permanent Full-Time Position

Our Company

Airswift takes pride in being an international workforce solutions provider.  With 9,000 contractors operating in over 70 countries, Airswift's geographical reach, experience and expertise across the oil and gas, energy, mining, infrastructure and technology sectors is unparalleled.

We are currently searching for a Materials Logistics Coordinator to work at the Marine Storage Terminal, Tanga on a permanent basis.

Job Description:

• Ensuring effective, safe, and compliant material control throughout the EACOP operations phase, covering imports, exports, customs clearance, warehouse management, stock transactions, dangerous goods handling, and inter-site logistics.
• Ensures material availability, asset integrity, regulatory compliance, and uninterrupted pipeline operations.

Reports to:

• N+1: Head of Logistics
• N+2: Marine and Logistics Manager

Main Responsibilities:

In accordance with policies and procedures in place in EACOP, The Materials Logistics Coordinator is responsible for:

• Coordinating materials from international shipment arrival through storage, issue, transfer, and final consumption.
• Ensure availability of materials to support operations, maintenance, inspection and emergency activities.
• Maintain full material traceability from port of entry to point of use.
• Coordinate the transportation of goods from suppliers to warehouses or distribution centers.
• Plan and schedule shipments to ensure timely delivery to EACOP sites.
• Monitor inventory levels and track shipments using logistics software.
• Communicate with carriers, suppliers, and customers to resolve issues and ensure smooth operations.
• Optimize transportation routes to minimize costs and maximize efficiency.
• Prepare shipping documentation and ensure compliance with regulatory requirements.
• Evaluate the performance of logistics partners and vendors.
• Implement process improvements to enhance logistics operations.
• Manage customs clearance and import/export documentation.

• Coordinate cross-border material transfers between Tanzania & Uganda for EACOP facilities ensure compliance with:

  • East African Community (EAC) customs protocols
  • Transit Cargo Regulations
  • Bilateral Trade Agreement.
  • Liaise with Border Customs Authority.
  • Track and monitor cross border shipment to avoid border delays, demurrage charges and regulatory penalties.
• Ensures all receptions, storage and exits of parts, chemical products in compliance with all safety and packaging standards.
• Verifies purchase orders and receipts and ensures proper operation of products/services.

• Coordinate handling, storage, and transportation of DG in compliance with:

  • IMDG Code (Sea)
  • IATA DGR (Air)
  • ADR / local road regulations
  • Ensure proper DG classification, labelling, packaging, and documentation.
  • Ensure availability and control of MSDS/SDS.
• Proposes solutions to resolve operational issues encountered and if necessary, implement corrective actions with colleagues.

• Maintain accurate records in ERP systems (SAP/Maximo).

  • Prepare material and logistics reports:
  • Inventory status
  • In-transit materials
  • Customs clearance performance
  • Inter-site movements
  • Ensure documentation complies with EACOP governance and audit requirements.

Health, Safety & Environmental Responsibilities:

EACOP is committed to ensuring that the health, safety and welfare of workers, communities, and the environment are well addressed and managed. Therefore, the employee is mandated to:

• Fully comply with Company H3SE (Health, Safety, Social, Security & Environment) policies and Life Saving Rules.
• Actively participates in HSEQ and promotes this culture to co-workers.
• Remain vigilant and maintain continuous awareness of potential unsafe conditions.
• Communicate to management any HSE related concerns and ways to improve them.
• Maintain a workplace & workspace that is safe, clean, and always neat – practice good housekeeping.

Academic Qualifications:

• Bachelor's degree

  or Advanced Diploma

  in Logistics, Supply Chain Management, or related field.

Experiences Required:

• Good level in English required.
• Knowledge of the processes used in operational logistics: transportation regulations practices, routes, contacts, best practices.
• At least 5 years of experience in logistics or supply chain roles.
• Proficiency in logistics software and Microsoft Office Suite.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Ability to work under pressure and meet deadlines.
• Strong logistics planning skills
• Ability to multitask.
• Knowledge of DG regulations (IMDG, IATA, ADR)/DG handling Training by GCLA-preferred

The next step

We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not ‘tick all the boxes’, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift. 

For further information please apply with your updated CV or email Mariana Cortez at mariana.cortez@airswift.com

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