BASIC SKILLS
Strong verbal & written communications skills.
Competent in communicating in English both written and spoken.
Ability to work on own initiative and be a team player.
Good inter-personal skills.
Fluency in Microsoft Office
Demonstrated teamwork, communication, and organisational skills.
Exceptionally well organised; strong work ethics and willingness to work hard to achieve objectives.
Highly self-motivated and goal oriented.
Fast learner motivated by new challenges.
Ability to work under the pressure.
Ability to work with personnel at all levels
TECHNICAL QUALIFICATIONS
Bachelor’s Degree
English and Azerbaijani Language skills
EXPERIENCE
Azerbaijani citizenship is required
Oil and Gas Industry experience
A minimum of 3 years’ experience in similar roles
RESPONSIBILITIES & OBJECTIVES
Provide administrative support for the Baku-based Karabagh project team. This may include, but not be limited to:
- Organizing meetings, teleconferences, telepresence sessions with other offices, potentially involving Tier 3 and 4 senior leaders. Manage all organization details (room bookings, IT support, coordination and screen display of slidepacks
- For external meetings: liaision with conference centers, hotels and other venues to recommend budget prices, and issue call-offs for bookings)
Raising shopping carts for goods and services within the authority of the requesting team members and follow PO with Contracts team for Karabagh Project
Otherwise support with the company SAP / Backbone system administration, including timewriting and other troubleshooting
Prepare templates, integrate comments, edit and issue various documents in MS Word; coordinate inputs to team-wide MS Powerpoint presentation slides; prepare and edit spreadsheets in MS Excel; prepare and issue documents within DocuSign.
Assist with Agility tools, update and maintain Power BI, ADO, Murals, PowerApps reports and One Portfolio
Track team actions, supporting team performance with respect to timely closure
Coordinate & manage IT&S Requests, transportation, security arrangements
Carry out general administrative tasks as required
Prepare materials in relation to upcoming appointments, meetings, conferences or external visits well in advance of the event
- Provide PA support where required to the Karabagh Project LT; e.g. MS Outlook calendar management, expense reporting and travel assistance