Administration Coordinator – Offshore (6 months Contract)
Location: Sale Office
Contract Duration: 6 months
Overview
An opportunity is available for an Administration Coordinator (Offshore) to support day-to-day administrative activities and travel coordination for offshore operations. This role plays a key part in ensuring smooth mobilisation and logistics for personnel travelling to offshore sites.
Based in the Sale office, the position works closely with offshore teams, logistics providers, and internal stakeholders to coordinate movements, manage schedules, and maintain accurate records.
Key Responsibilities
- Coordinate travel arrangements for offshore personnel, including flights, accommodation, and transport logistics
- Manage mobilisation and demobilisation schedules, ensuring compliance with operational requirements
- Act as a central point of contact for offshore travel coordination, liaising with employees, contractors, and service providers
- Maintain accurate records of personnel movements, travel bookings, and documentation
- Provide general administrative support to the offshore operations team
- Assist with onboarding processes and ensure all required documentation is in place prior to mobilisation
- Handle ad hoc coordination and scheduling requests in a fast-paced environment
Requirements
- Previous experience in an administrative or coordination role (experience within oil & gas, offshore, or logistics environments is advantageous)
- Strong organisational skills with the ability to manage multiple priorities and deadlines
- High attention to detail, particularly when handling travel arrangements and documentation
- Confident communicator with the ability to coordinate across multiple stakeholders
- Proficient in Microsoft Office (Excel, Outlook, Word)
- Ability to work both independently and collaboratively within a team