Role Purpose
The Construction Coordinator / Permit Writer serves as the on-site execution leader responsible for ensuring construction and maintenance activities are performed safely, efficiently, and in full compliance with Permit to Work (PtW) processes. This role combines field coordination, contractor management, and permitting authority to control risk, remove execution barriers, and ensure high-quality project delivery.
The position acts as the critical interface between Operations, Construction, Maintenance, contractors, and HSSE while maintaining a strong field presence and enforcing a Goal Zero safety mindset.
Key Responsibilities
Field Execution & Coordination
- Provide hands-on leadership for construction and maintenance work in the field
- Serve as the primary interface between contractors and project/maintenance teams
- Coordinate multiple contractors and disciplines (e.g., piping, scaffold, E&I, insulation)
- Monitor contractor productivity, progress, and daily execution performance
- Identify and remove barriers to ensure efficient workflow and high craft productivity
- Resolve field coordination issues and support effective execution planning
- Spend majority of time (up to ~90%) in the field directing work
Permit to Work (PtW) Authority
- Prepare, review, issue, and close work permits in accordance with site PtW procedures
- Conduct field verifications of work scope, conditions, and hazards prior to permit issuance
- Review JSAs, risk assessments, isolation plans, and supporting documentation
- Ensure required controls, safeguards, and isolations are in place before authorizing work
- Suspend or revoke permits when conditions change or safety is compromised
- Validate work completion and ensure safe equipment/system handover to Operations
Safety & Risk Management
- Lead and reinforce a strong safety culture aligned with Goal Zero principles
- Identify hazards and ensure proper mitigation controls are implemented
- Enforce compliance with PtW, confined space, hot work, and energy isolation requirements
- Exercise stop-work authority when unsafe conditions are identified
- Participate in safety reviews, lift plans, and field risk discussions
Contractor & Stakeholder Management
- Act as first point of contact for contractors onsite
- Coordinate contractor staffing, site logistics, and temporary facilities
- Manage contractor interfaces and ensure alignment with project scope and schedule
- Approve contractor timesheets for assigned scopes
- Communicate daily progress and project status to stakeholders
Performance & Reporting
- Track and report progress, productivity, and key performance indicators
- Lead or support daily coordination and status meetings
- Identify opportunities to improve efficiency, reduce scope, and optimize execution
- Ensure alignment with project cost, schedule, and quality expectations
Key Accountabilities
- Safety & Compliance: Full adherence to site safety standards and PtW requirements
- Risk Control: Effective hazard identification and mitigation
- Permit Quality: Accurate, complete, and field-aligned permits
- Field Leadership: Strong onsite presence driving safe, reliable execution
- Execution Efficiency: Timely work completion with minimal disruption
- Contractor Performance: Effective coordination and productivity management
Qualifications & Experience
Required
- Certified or qualified Permit Writer (A-level preferred)
- Strong experience with Permit to Work systems in industrial environments
- Proven field leadership experience in construction or maintenance execution
- Solid understanding of construction activities, sequencing, and associated risks
- Ability to recognize hazards and enforce safety controls
- Strong communication and stakeholder coordination skills
Preferred Skills
- Construction supervision and contractor management
- Cost, schedule, and productivity tracking
- Risk assessment and safety leadership
- Problem-solving and proactive issue resolution
- Ability to coach teams and influence safe behaviors
Key Behaviors
- Safety-first mindset with visible leadership in the field
- Strong ownership and accountability for results
- Confident decision-making, including use of stop-work authority
- Collaborative and solution-oriented approach
- Commitment to operational excellence and procedural discipline