Job Title: Contracts Specialist
Department: Procurement & Contracts
Location: Qatar
Job Purpose
The Contracts Specialist is responsible for managing and executing all contract-related activities, including tendering, procurement, vendor evaluation, and contract administration. The role ensures full compliance with organizational policies, applicable laws, and best practices while supporting departments in achieving value-for-money, transparency, and operational efficiency.
Key Duties & Responsibilities:
Policy Development & Governance
- Develop, review, and implement procurement and contract management policies and procedures in coordination with internal stakeholders.
- Ensure policies remain aligned with industry best practices, regulatory requirements, and organizational objectives.
- Support continuous improvement initiatives within procurement and contracts functions.
Compliance, Ethics & Control
- Ensure all procurement and contract activities comply with approved policies, procedures, and internal controls.
- Promote high standards of business ethics, integrity, and transparency across all contracting activities.
- Conduct periodic reviews and audits to ensure adherence to procurement and contract governance frameworks.
- Support departments during budget planning by identifying procurement needs and aligning them with approved budgets.
- Analyze historical procurement data to identify improvement opportunities and cost optimization initiatives.
Tendering & Procurement Management
- Prepare, coordinate, and issue tender invitation packages in collaboration with end users.
- Act as the focal point for bidder clarifications and external communications during tendering processes.
- Manage the full tender lifecycle, ensuring timelines, accuracy, and documentation standards are met.
Supplier & Contractor Management
- Manage supplier and contractor selection, evaluation, negotiations, and contract award processes.
- Establish and apply clear evaluation criteria to ensure quality, compliance, and cost-effectiveness.
- Oversee supplier and contractor performance throughout the contract lifecycle.
- Maintain transparent and professional communication with external bidders and contractors.
Contract Administration & Records Management
Maintain complete and accurate records for all contracts, including:
- Contract documents
- Performance metrics
- Bank guarantees
- Performance bonds
- Insurance policies
- Develop and maintain an efficient filing and document control system.
- Prepare and maintain updated contract registers and monthly contract reports using MS Excel.
- Produce periodic management reports highlighting contract status, risks, and key trends.
Risk & Dispute Management
- Identify contractual and procurement-related risks and recommend mitigation strategies.
- Coordinate with legal teams to review contracts and ensure risk exposure is managed appropriately.
- Support or lead dispute resolution processes with contractors or suppliers to minimize business impact.
Training, Advisory & Market Intelligence
- Provide training and guidance to internal stakeholders on procurement and contract management best practices.
- Advise departments on proper procurement procedures and contractual compliance.
- Conduct market research to identify trends, pricing benchmarks, and opportunities for cost savings.
- Use market intelligence to support negotiation strategies and sourcing decisions.
Stakeholder Collaboration & Systems Improvement
- Work closely with internal stakeholders to ensure contract terms align with operational and business needs.
- Build and maintain effective relationships with external suppliers and service providers.
- Support the implementation or enhancement of contract management systems to improve tracking, reporting, and compliance.
Other Duties
- Perform any other duties as assigned by management in line with the role and organizational needs.
Qualifications & Experience
Education
- Bachelor’s degree in Business Administration, Supply Chain, Procurement, or a related discipline (mandatory).
- Master’s degree / MBA or equivalent qualification is preferred.
Experience
- Minimum 6–8 years of relevant experience in contracts, procurement, or a related discipline.
Professional Certifications (Preferred)
- Relevant professional certification from an accredited body (e.g., RICS or equivalent).
Skills & Competencies
- Strong knowledge of Qatar contracting laws and regulations.
- High proficiency in Microsoft Office applications.
- Excellent analytical, planning, and problem-solving skills.
- Strong communication, negotiation, and interpersonal abilities.
- Ability to work collaboratively in a multi-stakeholder environment.
Language & Location Requirements (Mandatory)
- Arabic native speaker mandatory requirement.
- Fluency in English is required.
- Priority will be given to candidates currently based in Qatar and available locally.