Airswift is looking for a Document Controller to support one of our major clients in Lafayette, IN.
Position Summary
The Document Controller is responsible for managing, organizing, and maintaining all project documentation throughout the project lifecycle. This role ensures that project files are accurately captured, stored, updated, and distributed in accordance with company standards and project requirements. The ideal candidate will have strong attention to detail, experience with Electronic Document Management Systems (EDMS), and a solid understanding of project documentation processes.
Key Responsibilities:
Document Management & Control
Position Summary
The Document Controller is responsible for managing, organizing, and maintaining all project documentation throughout the project lifecycle. This role ensures that project files are accurately captured, stored, updated, and distributed in accordance with company standards and project requirements. The ideal candidate will have strong attention to detail, experience with Electronic Document Management Systems (EDMS), and a solid understanding of project documentation processes.
Key Responsibilities:
Document Management & Control
- Maintain and manage all project files, including technical documents, correspondence, approvals, and records.
- Establish and uphold document control standards, procedures, and metadata requirements.
- Ensure all documents are properly formatted, reviewed, approved, and stored according to project workflows.
Document Registers & Tracking
- Develop, maintain, and update document registers to track document status, revisions, and approvals.
- Monitor submission deadlines and ensure timely delivery of project deliverables.
- Ensure traceability and referential integrity across all project documentation.
- EDMS Administration
- Use and support Electronic Document Management Systems (EDMS) for document distribution, version control, and archival.
- Troubleshoot common issues and support project teams in navigating EDMS tools and workflows.
- Recommend improvements to document management processes and tools.
Deliverable Packaging & Assembly
- Assist project teams with assembling engineering, procurement, and construction packages.
- Prepare transmittals, compilations, and deliverable sets based on project requirements.
- Coordinate and manage signature loops—including routing, tracking, and ensuring timely completion of approvals.
Quality & Compliance
- Perform quality checks on documents to ensure accuracy, completeness, and adherence to templates and standards.
- Implement document control best practices to support audit readiness and contractual or regulatory requirements.
- Ensure consistent naming conventions, folder structures, and indexing across all project files.
Education & Experience
- Bachelor’s degree or commensurate professional experience in document control, project administration, or a related field.
- Demonstrated understanding of project documentation processes within engineering, construction, manufacturing, or similar project-driven environments.
- Experience working in an EDMS platform (e.g., Aconex, SharePoint, Documentum, Procore, ProjectWise, etc.)
Skills & Competencies
- Strong organizational and time-management skills with high attention to detail.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Familiarity with engineering and construction documentation terminology (preferred).
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