Airswift is seeking an Executive Assistant / Event Planner to support a major client in Denver, CO on a 12-month contract
In this role you will be responsible for
ensuring program operations, events and logistics run smoothly and professionally across a global footprint. You’ll work closely with a wide variety of internal teams and external partners. This role suits someone who enjoys managing detail, coordinating across stakeholders, and delivering high?quality experiences in a fast?paced environment.
Responsibilities
Event Coordination & Delivery Support
Support the smooth coordination of a wide range of in-person and virtual meetings and events.
Bring plans to life by organising logistics and practical arrangements that enable things to run well on the day.
Support delivery through proactive communication, follow?up and an eye for detail.
Project Planning & Coordination
Support planning and scheduling activities, helping to track actions, dependencies and next steps.
Help keep shared calendars, plans and documentation organised, accurate and up to date.
Team & Stakeholder Engagement
Work closely with internal teams and a range of external stakeholders to support collaboration and information flow.
Assist with preparing materials, briefings and inputs for meetings, workshops and other interactive sessions.
Operational & Administrative Support
Provide versatile administrative support across a range of systems, processes and day?to?day activities.
Assist with financial and approval processes, including basic tracking, reconciliation and record?keeping.
Support the team to work effectively within internal processes and ways of working.
Improvement, Tools & Ways of Working
Contribute ideas and observations to help improve how the team coordinates work and delivers outcomes.
Support the use and upkeep of shared tools, platforms and resources.
Help promote clarity, consistency and good practice in documentation and communications.
Requirements
Highly organized, detail-oriented and comfortable juggling multiple priorities
Enjoy coordinating complex activities, working with a wide range of stakeholders and delivering well-run programs and events
Practical, proactive mindset and motivated by doing things well, and improving how they’re done next time
Strong experience supporting programs, events or operations in a dynamic environment
Strong coordination and organisational skills
Comfort working with budgets, invoices and basic financial processes
Clear written and verbal communication skills
Able to work across time zones and with diverse stakeholders
- Proactive, solutions?oriented and highly organised