Airswift is currently seeking an Information Management Lead to join our client’s team in Houston, TX, on an initial 1- year contract.
SUMMARY OF THE ROLE
The Lead, Information Management & Document Control is accountable for establishing Hexagon SDx as the system of record and ensuring information is managed across its full lifecycle using fit-for-purpose governance, processes, and systems. The Lead will lead a team of high-performing Document Controllers from EPC project execution through turnover and handover to operations. The role serves as the functional Subject Matter Expert (SME) for Hexagon SDx, which is critical in the transition from Omega365 (PIMS) to Hexagon SDx, including workflow development, metadata discipline, training, and governance. The ideal candidate brings a strong process and systems mindset focused on information lifecycle, with proven leadership and excellent communication skills.
KEY RESPONSIBILITIES
- Own the information management operating model (governance, processes and standards, document lifecycle, and cross-functional information flow) to support Project Execution, Turnover and Operations.
- Lead, develop, and mentor the Document Control team. Set expectations, drive accountability, and build capability through training and mentoring.
- Own day-to-day document control execution, including intake/receipt, registration, indexing, metadata quality, distribution, revision control, transmittals, and records retention in alignment with project requirements.
- Serve as the functional Hexagon SDx SME by configuring and enforcing workflows, lifecycle states, metadata standards, permissions, and reporting/dashboards.
- Drive the transition from PIMS to Hexagon SDx by developing and executing adoption plans, training materials, user support, and compliance checks.
- Establish and continuously improve DC procedures, work instructions, naming conventions, and quality checks to improve first-pass quality and reduce rework.
- Establish cross-functional relationships (Engineering, Supply Chain, Construction, Operations, Contractors, Vendors, Completions/Turnover, etc.) to align information flow and ensure the right documents are available at the right time for execution and readiness.
- Track and publish DC performance metrics (e.g., performance cycle time, backlog aging, rework/rejection rate, metadata quality, workflow compliance, contractor/vendor MDR status).
- Identify and implement process and system improvements that streamline workflows and enhance document accessibility and reliability for downstream stakeholders (construction readiness, turnover readiness, operations readiness).
- Ensure audit-ready document control practices and support internal/external audits by maintaining traceability, completeness, and compliance with applicable standards and contractual requirements.
Minimum Requirements:
Experience
- 10+ years of information and document management experience in Energy, EPC or Owner/Operator, and large-scale capital projects.
- Demonstrated people leadership experience.
- Hexagon SDx (HxGN SDx) SME as power user/functional lead.
- Demonstrated ability to lead change, design, or improve document control workflows and governance (not only execute tasks).
Skills and Competencies
- Ability to manage priorities in a fast-paced environment.
- Uncompromising attention to detail and organizational skills.
- Strong communication skills with ability to influence cross-functional teams
Education
- Bachelor’s degree in Management Information Systems (MIS), Business, Engineering, or a related field.
Preferred Qualifications:
- Prior experience supporting or executing transition between Electronic Document Management Systems (EDMS), system migration, or major EDMS workflow change.
- Working knowledge of Omega365 / PIMS (or similar project IM platforms).
- Owner-Operator experience supporting operations readiness, DFO (Documents for Operations), turnover/handover documentation, and lifecycle records.
- Experience building or significantly improving a document control function (procedures, KPI dashboards, training programs, governance model).