About the Role:
The position exists to provide people coordination support (travel, administration, service) to: NWS Offshore Asset Leadership Team and North Rankin (NRC) & ANG asset teams as and when required. This position plays a key role in ensuring the department works together to meet business requirements. This role is also responsible for providing service delivery support to the identification and delivery of improvement initiatives across NWS Offshore, including wider NWS BU where relevant.
Duties & Responsibilities:
Purchase2Pay / S4
- Responsible for timely processing invoices as per the Woodside standard.
- PR/PO creation (annual PO’s & adhoc), service entries etc
- S4Hana – Work pack uploads / onsite support as required
- S4Hana – General admin support for data entry
- Simple Start – Onboarding new starters / maintaining current service providers
- Payment for mandatory training, accommodation, purchasing etc
Travel and Logistics Management
- Coordinate travel bookings & amendments
- Provide ongoing training and mentor vendors in relation to onboarding and compliance with all Woodside systems for offshore
Management Assistance
- High level?administrative & secretarial support to Asset Leadership Team
- Calendar management for Asset Manager & maintaining asset calendar/meeting series out of NWS Gas Admin inbox
- Support seamless interfaces with NWS base business
- Manage team events, workshops
- Organise and manage recognition rewards for NWS Offshore
Skills & Experience:
Base technical skills with detailed requirements listed under license to operate and role requirements include;
- Ability to perform role unsupervised
- High level organization and communication skills
- Previous experience coordinating/booking high volumes of travel/staff mobilisation (minimum of 5Y working experience is preferred)
- Previous administration or travel coordinator experience on an operational site (preferably energy or resource sector)
- Capability to travel to offshore assets and complete offshore training requirements if required (MSIC, BOSIET etc)
- Ability to engage with and manage stakeholders, internally and externally
- Intermediate S4Hana access and training
- VPOB and Woodchip access and training
- P6 access and training
- Advanced skill level in Microsoft Office 365 systems
- Exposure to PowerBI, Sharepoint or document management systems
About Airswift
Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients.
With over 1000 employees and 9,000+ contractors operating in over 130 countries, our geographical reach and pool of talent available is unmatched in the industry and the level of experience, exposure and expertise that the organisation has is unparalleled.
Only candidates with the right to work in Australia will be considered. (Australia Citizen, PR Holder, or Valid Australia working VISA)
If you would like to be considered for the position, please apply directly to this advertisement or send your application via email to susan.lee@airswift.com with your updated CV/resume & contact details. Alternatively, you may contact Susan at +61 (08) 6187 6167 for more information.