Project Assistant

Airswift is currently looking for

to work with our client based in Paris, France   

Position Details

• Location:

  Nanterre, Paris, France

• Contract Type:

  6 month renewable contract

• Start Date:

  April / May 2026

• Working Language:

  English

• Project:

  NFW EPCC Project

Role Overview

The Project Assistant will provide comprehensive administrative and coordination support to the Project Team, ensuring efficient project documentation management, communication flow, and day?to?day project operations in accordance with project procedures and quality standards.

Key Responsibilities

Project & Administrative Support

• Assist the Project Team with daily administrative and coordination tasks

• Support project execution through effective organization and follow?up

Correspondence Management

• Manage incoming and outgoing project correspondence

• Register correspondence in project databases (GAIA, TEMPO, PIMS SE)

• Ensure proper internal distribution of documents

• Retrieve correspondence from the Client tool (TEMPO), register it internally, and circulate as required

• Verify documents prior to archiving

• Maintain and update correspondence registers

Meetings & Reporting

• Manage meeting minutes and weekly reports, including:

  • Numbering and registration

  • Coordination of signatures

  • Issuance and distribution

  • Archiving

Logistics & Coordination

• Organize travel arrangements for the project task force

• Organize meetings and workshops, including:

  • Visitor reception

  • Meeting room bookings

  • Coffee breaks and logistics

  • WiFi access and visitor badges

• Organize internal communication and engagement events

• Manage logistics activities (office moves, floor reorganization, etc.)

Systems & Tools

• Manage user access to project tools and systems

• Monitor and manage project mailboxes

• Update dashboards and tracking tools (leave planning, contact lists, etc.)

Tools & Documentation

• Project documentation provided by the client

• Project Intranet:

  • SharePoint

  • Office 365

  • OneNote

  • Microsoft Teams

• GAIA system

Required Skills & Experience

• Previous experience as a Project Assistant, ideally in an EPCC or engineering environment

• Strong team spirit and excellent communication skills

• Very good command of English (working language)

• Proficient in Office 365 tools

• Strong organizational and time?management skills

• Ability to work autonomously and in a team environment

• Adaptable, flexible, and responsive

• Rigorous and compliant with procedures and quality requirements

Working Conditions

• Open space office environment

• Compliance with project procedures, qu