Airswift is currently looking for a Transport coordinator work with an EPC Company based in Paris.
Job Title:
Transport coordinator
Location: Paris La defense
Duration : 12 month renewable CONTRACT
About the Role
As a Transport Coordinator, you will support multiple industrial projects by ensuring seamless planning, execution, and monitoring of all transport and logistics operations. You will be the key interface between suppliers, freight forwarders, internal teams, and project stakeholders, ensuring compliance, accuracy, and timely delivery of project materials.
This role requires strong coordination skills, technical expertise in transport/logistics, and the ability to manage documentation, suppliers, and end?to?end transport flows.
Key Responsibilities
Transport Coordination & Daily Operations
Coordinate day-to-day transport activities across multiple projects.
Act as the main interface with suppliers, logistics providers, and Purchase Order (PO) stakeholders.
Monitor pick-ups and transport operations from start to finish.
Documentation & Data Management
Collect and track preliminary documents (TR1001) including packing lists (PPL), Export Control Certificates, transport drawings, etc.
Record and update data in the material management system (e.g., Smat, EML assignments, document replacements).
Review shipping documentation from suppliers, freight forwarders, and third parties to ensure compliance with project processes.
Prepare import documentation and manage customs forms (e.g., French export declarations).
Prepare and issue approval forms (e.g., air freight approvals).
Transport Execution & Contract Administration
Administer the transport service order (TSO).
Prepare RFQs for the transport engineering coordination (TEC) team.
Issue transport instructions such as SRN (Shipping Release Note), RTF (Release to Forwarder), etc.
Review and validate forwarders’ pro forma invoices.
Monitor the performance of contracted transport suppliers and freight forwarders.
Reporting & Quality
Ensure quality, accuracy, and completeness of all transport data and documentation.
Update reports as required (claims, backcharges, damages, billing status, etc.).
Apply project procedures, Quality Assurance requirements, and discipline-specific guidelines.
Required Skills & Qualifications
Minimum 5 years of experience
in transport coordination, logistics, or freight forwarding within project-based environments.
Strong understanding of transport practices, incoterms, liner terms, and international logistics processes.
Proficiency with material management tools (e.g., Smat).
Experience in transport documentation and customs processes.
Excellent command of English and French.
Strong interpersonal skills:
Active listening
Collaborative and inclusive teamwork
Adaptability and change management
Integrity-driven communication
Work Environment
You will operate within a structured project environment and be required to follow:
Transport Execution Procedures
Project Quality Plan
Discipline Quality Plan (DQHSEP)
You will also collaborate closely with the FRANCE operational correspondent, who may verify deliverables and deadlines.
Why Join?
Be part of international, complex, and high-impact industrial projects.
Work in a dynamic multi-project environment.
Develop expertise in global logistics, supplier management, and transport execution.
Long-term potential with a renewable mission