Job Title: 23793 - Payroll and Benefits Officer
Sponsorship Provided: No
Location: Shanghai
This opportunity sits within a company supporting local contractors in China and offers a broad remit across payroll administration, benefits coordination, time off administration, and reporting. The role is focused on maintaining accurate payroll-related records, supporting employee understanding of benefits and payslips, and ensuring strong collaboration across HR, HRIS, and accounting. This position will suit candidates with payroll expertise, analytical capability, and a strong understanding of local legislation.
Key Responsibilities:
- Prepare and register benefits in payroll systems accurately and in a timely manner.
- Collect monthly payroll elements and process them within payroll software.
- Manage reconciliation activities on a monthly, quarterly, and annual basis for ledger accounts impacted by payroll.
- Prepare wage tax instructions and payments for management approval.
- Prepare payroll documentation for monthly review and approval.
- Support payroll audit activity by preparing and gathering required audit documents.
- Maintain effective communication with payroll management.
- Collaborate with international mobility specialists, HRIS teams, and HR administration to support the accuracy of payroll, benefits, and contractual information.
- Coordinate payments to third parties including pension, medical coverage, and unemployment insurance providers.
- Prepare headcount reporting.
- Act as a focal point for absence registration and reporting.
- Support the accuracy of time off records and provide support to employees and the HR community.
- Support employees in understanding benefits and payslips.
- Respond to payroll-related enquiries and resolve country-specific concerns.
Required Education & Certifications:
- HR degree with a payroll speciality (Required)
Required Experience:
- At least 2 years of payroll experience.
- Good knowledge of payroll activities, including regular tasks and registration.
- Knowledge of local legislation is required.
Required Skills:
- Fluent English.
- Fluent local language for officers in-country.
- Knowledge of current payroll software.
- Good level of Excel.
- Analytical and reporting skills.
- Strong communication skills.
- Confidentiality.
- Team spirit.
- Knowledge of tools and data governance.
- Knowledge of diversity and inclusion principles.
- Knowledge of analytics and reporting.
- Knowledge of payroll, employment law, change management, and personnel administration.
About Airswift:
Airswift is an international workforce solutions provider within the energy, technology, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.